Hotels
Table of contents
Alabama
Renaissance Montgomery Hotel and Spa (Convention Site)
201 Tallapoosa Street Montgomery, AL 36104
Main Phone: 334-481-5000
Elementary and Junior
Renaissance Montgomery Hotel and Spa HOTEL BOOKING LINK UNAVAILBLE DUE TO MAINTENANCE UPDATES
201 Tallapoosa Street Montgomery, AL 36104
Main Phone: 334-481-5000
Room Rate: $189.00 plus taxes and other applicable fees
- *Room Type: Run of House
- rates may increase based on occupancy
Notes:
- Cut-off date: Tuesday, January 28, 2025
- Guarantee policy: credit card is required to complete reservation
- Please note that there is a deposit required for one night’s room and tax when booking reservations
- Cancellation policy: 1 day (24-hours) PRIOR to arrival date
-
Parking: self-parking - $27.60 per night valet parking - $35.65 per night - Breakfast is not included
Booking Instructions and Details: (BOOKING LINK) HOTEL BOOKING LINK UNAVAILBLE DUE TO MAINTENANCE UPDATES
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation Fee Penalty:
- Please note this hotel has a cancellation fee penalty for one night’s room rate and applicable taxes and fees. To avoid cancellation penalty, please cancel 1 day (24-hours) PRIOR to arrival. If cancelled 1 day (24-hours) PRIOR TO ARRIVAL, a FULL REFUND/DEPOSIT will be returned. If cancelled WITHIN 24-hours of ARRIVAL, there will be NO REFUND and DEPOSIT is NONREFUNDABLE.
Embassy Suites Montgomery
300 Tallapoosa St. Montgomery, AL 36104
Main Phone: 334-269-5055
Room Rate: lists only room rate, additional fees and applicable taxes are NOT displayed Single: $159.00 | Double: $159.00 | Triple: $169.00 | Quadruple: $179.00
- please note rates change based on occupancy
Notes:
- Cut-off date: Friday, January 17, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 111:59 PM local hotel time 1 day (24-hours) PRIOR to arrival date
-
Parking: self-parking - $25.00 per night valet parking - $35.65 per night - Breakfast is included
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Staybridge Suites Montgomery Downtown
275 Lee St. Montgomery, AL 36104
Main Phone: 334-532-0700
Room Rate: $159.00 plus taxes and other applicable fees
Notes:
- Cut-off date: Friday, January 17, 2024
- Guarantee Policy: credit card is required to complete reservation.
- Parking: Daily - $20.00 per night
- Breakfast is included
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Homewood Suites by Hilton Montgomery
1800 Interstate Park Drive Montgomery, AL 36109
Main Phone: 334-272-3010
Room Rate: $149.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 17, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 11:59 PM local hotel time 2 days (48-hours) PRIOR to arrival date
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Hampton Inn Montgomery South Airport
60 Wasden Road Hope Hull, AL 36043
Main Phone: 334-280-9592
Room Rate: $169.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 17, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Hampton Inn and Suites Downtown Montgomery Alabama
100 Commerce Street Montgomery, AL 36104
Main Phone: 334-265-1010
Room Rate: $185.00 plus taxes and applicable fees
- (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, January 20, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
- Parking: valet parking only - $29.00 per night
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Senior
Renaissance Montgomery Hotel and Spa HOTEL BOOKING LINK UNAVAILBLE DUE TO MAINTENANCE UPDATES
201 Tallapoosa Street Montgomery, AL 36104
Main Phone: 334-481-5000
Room Rate: $189.00 plus taxes and other applicable fees
- *Room Type: Run of House
- rates may increase based on occupancy
Notes:
- Cut-off date: Tuesday, January 28, 2025
- Guarantee policy: credit card is required to complete reservation
- Please note that there is a deposit required for one night’s room and tax when booking reservations
- Cancellation policy: 1 day (24-hours) PRIOR to arrival date
-
Parking: self-parking - $27.60 per night valet parking - $35.65 per night - Breakfast is not included
Booking Instructions and Details: (BOOKING LINK) HOTEL BOOKING LINK UNAVAILBLE DUE TO MAINTENANCE UPDATES
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation Fee Penalty:
- Please note this hotel has a cancellation fee penalty for one night’s room rate and applicable taxes and fees. To avoid cancellation penalty, please cancel 1 day (24-hours) PRIOR to arrival. If cancelled 1 day (24-hours) PRIOR TO ARRIVAL, a FULL REFUND/DEPOSIT will be returned. If cancelled WITHIN 24-hours of ARRIVAL, there will be NO REFUND and DEPOSIT is NONREFUNDABLE.
Embassy Suites Montgomery
300 Tallapoosa St. Montgomery, AL 36104
Main Phone: 334-269-5055
Room Rate: lists only room rate, additional fees and applicable taxes are NOT displayed Single: $159.00 | Double: $159.00 | Triple: $169.00 | Quadruple: $179.00
- please note rates change based on occupancy
Notes:
- Cut-off date: Friday, January 17, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 111:59 PM local hotel time 1 day (24-hours) PRIOR to arrival date
-
Parking: self-parking - $25.00 per night valet parking - $35.65 per night - Breakfast is included
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Staybridge Suites Montgomery Downtown
275 Lee St. Montgomery, AL 36104
Main Phone: 334-532-0700
Room Rate: $159.00 plus taxes and other applicable fees
Notes:
- Cut-off date: Friday, January 17, 2024
- Guarantee Policy: credit card is required to complete reservation.
- Parking: Daily - $20.00 per night
- Breakfast is included
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Homewood Suites by Hilton Montgomery
1800 Interstate Park Drive Montgomery, AL 36109
Main Phone: 334-272-3010
Room Rate: $149.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 17, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 11:59 PM local hotel time 2 days (48-hours) PRIOR to arrival date
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Hampton Inn Montgomery South Airport
60 Wasden Road Hope Hull, AL 36043
Main Phone: 334-280-9592
Room Rate: $169.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 17, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Hampton Inn and Suites Downtown Montgomery Alabama
100 Commerce Street Montgomery, AL 36104
Main Phone: 334-265-1010
Room Rate: $185.00 plus taxes and applicable fees
- (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, January 20, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
- Parking: valet parking only - $29.00 per night
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Arkansas
Hot Springs Convention Center and Bank of Ozarks Arena (Convention Site)
134 Convention Boulevard Hot Springs, AR 71901
Main Phone: 510-321-2277
Elementary and Junior
Embassy Suites by Hilton Hot Springs Hotel and Spa
400 Convention Boulevard Hot Springs, AR 71901
Main Phone: 501-624-9200
Room Rate: $174.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Thursday, January 2, 2025
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 11:59 PM local hotel time 2-days (24-hours) PRIOR to arrival date
- Parking: complimentary
- Breakfast is included
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge. (Example: You book 4-nights but only stay for 3-nights.) **To avoid an early check-out/departure fee, please make any changes to planned length of stay BEFORE or AT check-in For early departure fee price, please reach out to the hotel.
Courtyard by Marriott Hot Springs
200 Marriott Court Hot Springs, AR 71913
Main Phone: 501-651-4366
Room Rate: $139.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 23, 2024
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Parking: complimentary
- Breakfast is not included
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
The Arlington Resort Hotel & Spa
239 Central Avenue Hot Springs, AR 71901
Main Phone: 501-623-7771
Room Rate: lists only room rate, additional fees and applicable taxes are NOT displayed
- Please note rate changes depending on occupancy
| Standard Kings/Doubles | Single Rate: $122.00 | Double Rate: $ 140.00 | Triple Rate: $155.00 | Quadruple Rate: $175.00 |
| Mineral Water Suites | Single Rate: $132.00 | Double Rate: $ 150.00 | Triple Rate: $165.00 | Quadruple Rate: $185.00 |
| Junior Suites | Single Rate: $152.00 | Double Rate: $ 170.00 | Triple Rate: $185.00 | Quadruple Rate: $205.00 |
Notes:
- Cut-off date: Monday, December 23, 2024
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Microtel Inn & Suites Hot Springs
410 Higdon Ferry Rd. Hot Springs, AR 71913
Main Phone: 312-860-7488
Room Rate: $119.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 23, 2024
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 1 day (24-hours) prior to 3:00 PM day of arrival local hotel time
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Best Western Winners Circle
2520 Central Avenue Hot Springs, AR 71901
Main Phone: 501-624-2531
Room Rate: $184.99 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 23, 2024
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 4:00 PM local hotel time 2 days (48-hours) prior to arrival date
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Holiday Inn Express and Suites Hot Springs
206 Mehta Court Hot Springs, AR 71913
Main Phone: 501-463-5600
Room Rate: lists only room rate, additional fees and applicable taxes are NOT displayed
- Please note rate changes depending on occupancy
| Standard 2 Queen Beds | Single Rate: $116.00 | Double Rate: $ 122.00 | Triple Rate: $130.00 | Quadruple Rate: $140.00 | 5 people: N/A | 6 people: N/A |
| King Suite (limit 4 people) | Single Rate: $140.00 | Double Rate: $ 140.00 | Triple Rate: $150.00 | Quadruple Rate: $160.00 | 5 people: N/A | 6 people: N/A |
| Double Suite (limit 6 people) | Single Rate: $162.00 | Double Rate: $ 162.00 | Triple Rate: $162.00 | Quadruple Rate: $162.00 | 5 people: $172.00 | 6 people: $182.00 |
Notes:
- Cut-off date: Monday, December 23, 2024
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Senior
Embassy Suites by Hilton Hot Springs Hotel and Spa
400 Convention Boulevard Hot Springs, AR 71901
Main Phone: 501-624-9200
Room Rate: $174.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Thursday, January 2, 2025
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 11:59 PM local hotel time 2-days (24-hours) PRIOR to arrival date
- Parking: complimentary
- Breakfast is included
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge. (Example: You book 4-nights but only stay for 3-nights.) **To avoid an early check-out/departure fee, please make any changes to planned length of stay BEFORE or AT check-in For early departure fee price, please reach out to the hotel.
Courtyard by Marriott Hot Springs
200 Marriott Court Hot Springs, AR 71913
Main Phone: 501-651-4366
Room Rate: $139.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 23, 2024
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Parking: complimentary
- Breakfast is not included
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
The Arlington Resort Hotel & Spa
239 Central Avenue Hot Springs, AR 71901
Main Phone: 501-623-7771
Room Rate: lists only room rate, additional fees and applicable taxes are NOT displayed
- Please note rate changes depending on occupancy
| Standard Kings/Doubles | Single Rate: $122.00 | Double Rate: $ 140.00 | Triple Rate: $155.00 | Quadruple Rate: $175.00 |
| Mineral Water Suites | Single Rate: $132.00 | Double Rate: $ 150.00 | Triple Rate: $165.00 | Quadruple Rate: $185.00 |
| Junior Suites | Single Rate: $152.00 | Double Rate: $ 170.00 | Triple Rate: $185.00 | Quadruple Rate: $205.00 |
Notes:
- Cut-off date: Monday, December 23, 2024
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Microtel Inn & Suites Hot Springs
410 Higdon Ferry Rd. Hot Springs, AR 71913
Main Phone: 312-860-7488
Room Rate: $119.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 23, 2024
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 1 day (24-hours) prior to 3:00 PM day of arrival local hotel time
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Best Western Winners Circle
2520 Central Avenue Hot Springs, AR 71901
Main Phone: 501-624-2531
Room Rate: $184.99 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 23, 2024
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 4:00 PM local hotel time 2 days (48-hours) prior to arrival date
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Holiday Inn Express and Suites Hot Springs
206 Mehta Court Hot Springs, AR 71913
Main Phone: 501-463-5600
Room Rate: lists only room rate, additional fees and applicable taxes are NOT displayed
- Please note rate changes depending on occupancy
| Standard 2 Queen Beds | Single Rate: $116.00 | Double Rate: $ 122.00 | Triple Rate: $130.00 | Quadruple Rate: $140.00 | 5 people: N/A | 6 people: N/A |
| King Suite (limit 4 people) | Single Rate: $140.00 | Double Rate: $ 140.00 | Triple Rate: $150.00 | Quadruple Rate: $160.00 | 5 people: N/A | 6 people: N/A |
| Double Suite (limit 6 people) | Single Rate: $162.00 | Double Rate: $ 162.00 | Triple Rate: $162.00 | Quadruple Rate: $162.00 | 5 people: $172.00 | 6 people: $182.00 |
Notes:
- Cut-off date: Monday, December 23, 2024
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Florida
Signia by Hilton Orlando Bonnet Creek (Convention Site)
14100 Bonnet Creek Resort Lane Orlando, FL 32821
Main Phone: 407-597-3600
Elementary and Junior
Signia by Hilton Orlando Bonnet Creek (Convention Site)
14100 Bonnet Creek Resort Lane Orlando, FL 32821
Main Phone: 407-597-3600
Room Rate: $235.00 plus resort fee, taxes, applicable fees (flat rate occupancy for single/double/triple/quad)
Room Rate of $235.00 is NOT inclusive of $20.00 resort fee
- Resort includes:
- Premium high speed internet acess for up to 2 devices
- Two bottles of water daily
- Access to the Waldorf Astoria Golf Club practice facility
- Free Golf Club Rental after 2pm
- Access to the fitness center
- 20% discount on Spa Treatments at the Waldorf Astoria Spa
- Use of Lazy River Tubes
- Shuttle service to all 4 Disney Theme Parks AND Disney Springs
- Complimentary dinner for children 12 and under at Harvest Bitro when ordering from teh kids menu and accompanied by an adult entée (Limit one comp child’s meal per paying adult)
- Children 5 and under eat free for breakfast at Harvest Bistro
Notes:
-
Cut-off date: Sunday, December 8, 2024
- Cancellation Policy: Sunday, December 8, 2024
- Breakfast is not included
-
-
Parking: Self parking - $19.00 plus tax per night per vehichle Valet - Daily $27.00 plus tax per night per vehicle
-
- Parking must be paid for in advanced; *KEYS WILL NOT BE RELEASED UNTIL PARKING HAS BEEN PAID FOR IN ADVANCE
Booking Instructions and Details: (EMAIL ROOMING LIST SUBMISSION ONLY - NO PHONE REQUESTS ACCEPTED)
- Review reservation form. To access, please click here: Reservation Instruction From
- Reservation form must be reviewed, signed, and submitted. before rooming list reservations will be accepted.
- Complete rooming list form. To access, please download the form here: Rooming List Reservation Form
- INCOMPLETE FORMS WILL BE HELD UNTIL ALL INFORMATION IS PROVIDED.
- Submit your fully completed reservation form AND rooming list to: Joshua Shorter at Joshua.Shorter@waldorfastoria.com.
- **Must use hotel specific rooming form.
Cancellation Fee Penalty:
- Please note this hotel has a cancellation fee penalty for one night’s room rate, resort fees, and applicable taxes and fees. To avoid cancellation penalty, please cancel BY Sunday, December 8, 2024.
Billing Instructions
- School check payment must be received and on property no later than 21 days PRIOR to arrival date
- Full payment due 21 days PRIOR to arrival
Senior
Signia by Hilton Orlando Bonnet Creek (Convention Site)
14100 Bonnet Creek Resort Lane Orlando, FL 32821
Main Phone: 407-597-3600
Room Rate: $235.00 plus resort fee, taxes, applicable fees rates may increase based on occupancy
Room Rate of $235.00 is NOT inclusive of $20.00 resort fee
- Resort includes:
- Premium high speed internet acess for up to 2 devices
- Two bottles of water daily
- Access to the Waldorf Astoria Golf Club practice facility
- Free Golf Club Rental after 2pm
- Access to the fitness center
- 20% discount on Spa Treatments at the Waldorf Astoria Spa
- Use of Lazy River Tubes
- Shuttle service to all 4 Disney Theme Parks AND Disney Springs
- Complimentary dinner for children 12 and under at Harvest Bitro when ordering from teh kids menu and accompanied by an adult entée (Limit one comp child’s meal per paying adult)
- Children 5 and under eat free for breakfast at Harvest Bistro
Notes:
-
Cut-off date: Sunday, December 8, 2024
- Cancellation Policy: Sunday, December 8, 2024
- Breakfast is not included
-
-
Parking: Self parking - $19.00 plus tax per night per vehichle Valet - Daily $27.00 plus tax per night per vehicle
-
- Parking must be paid for in advanced; *KEYS WILL NOT BE RELEASED UNTIL PARKING HAS BEEN PAID FOR IN ADVANCE
Booking Instructions and Details: (EMAIL ROOMING LIST SUBMISSION ONLY - NO PHONE REQUESTS ACCEPTED)
- Review reservation form. To access, please click here: Reservation Instruction From
- Reservation form must be reviewed, signed, and submitted. before rooming list reservations will be accepted.
- Complete rooming list form. To access, please download the form here: Rooming List Reservation Form
- INCOMPLETE FORMS WILL BE HELD UNTIL ALL INFORMATION IS PROVIDED.
- Submit your fully completed reservation form AND rooming list to: Joshua Shorter at Joshua.Shorter@waldorfastoria.com.
- **Must use hotel specific rooming form.
Cancellation Fee Penalty:
- Please note this hotel has a cancellation fee penalty for one night’s room rate, resort fees, and applicable taxes and fees. To avoid cancellation penalty, please cancel BY Sunday, December 8, 2024.
Billing Instructions
- School check payment must be received and on property no later than 21 days PRIOR to arrival date
- **Full payment due 21 days PRIOR to arrival
Georgia
Savannah International Trade and Convention Center (Convention Site)
One International Drive Savannah, GA 31421
Elementary - Now Available!
Main Contact: Savannah Convention Housing
Main Phone: 912-644-6465
Hours: Monday - Friday, 9:00 AM - 5:00 PM, EST.
Notes:
- There will be complimentary shuttle and ferries service available for official conference hotels.
- For questions or asssistance with making reservations, please contact the Savannah Convention Housing at (912) 644-6465 between the hours of 9:00 AM - 5:00 PM.
Booking Instructions and Details: (USE BOOKING LINK OR CALL-IN RESERVATIONS)
-
Review hotel booking information. To access please click here: Reservation Booking Instructions
-
Billing Details and Tax-Exempt Information:
a. Click here to access: Georgia State Tax-Exempt Form
b. Click here to access: Georgia Hotel Tax-Exempt Form
- Frequently Asked Questions: a. Click here to access: Top FAQ b. Click here to access full FAQ: FULL FAQ List
OPTION 1: USE BOOKING LINK TO MAKE RESERVATIONS
- Book reservation using link. To access booking web page, please click here: Click to Book
OPTION 2: CALL-IN TO MAKE RESERVATIONS
- To make reservations by phone, please contact the Savannah Convention Housing at 912–644-6465 Monday - Friday, between 9:00 AM - 5:00 AM.
Junior - Now Available!
Main Contact: Savannah Convention Housing
Main Phone: 912-644-6465
Hours: Monday - Friday, 9:00 AM - 5:00 PM, EST.
Notes:
- There will be complimentary shuttle and ferries service available for official conference hotels.
- For questions or assistance with making reservations, please contact the Savannah Convention Housing at (912) 644-6465 between the hours of 9:00 AM - 5:00 PM.
Booking Instructions and Details: (USE BOOKING LINK OR CALL-IN RESERVATIONS)
-
Review hotel booking information. To access please click here: Reservation Booking Instructions
-
Billing Details and Tax-Exempt Information:
a. Click here to access: Georgia State Tax-Exempt Form
b. Click here to access: Georgia Hotel Tax-Exempt Form
- Frequently Asked Questions: a. Click here to access: Top FAQ b. Click here to access full FAQ: FULL FAQ List
OPTION 1: USE BOOKING LINK TO MAKE RESERVATIONS
- Book reservation using link. To access booking web page, please click here: Click to Book
OPTION 2: CALL-IN TO MAKE RESERVATIONS
- To make reservations by phone, please contact the Savannah Convention Housing at 912–644-6465 Monday - Friday, between 9:00 AM - 5:00 AM.
Senior - Now Available!
Main Contact: Savannah Convention Housing
Main Phone: 912-644-6465
Hours: Monday - Friday, 9:00 AM - 5:00 PM, EST.
Notes:
- There will be complimentary shuttle and ferries service available for official conference hotels.
- For questions or assistance with making reservations, please contact the Savannah Convention Housing at (912) 644-6465 between the hours of 9:00 AM - 5:00 PM.
Booking Instructions and Details: (USE BOOKING LINK OR CALL-IN RESERVATIONS)
-
Review hotel booking information. To access please click here: Reservation Booking Instructions
-
Billing Details and Tax-Exempt Information:
a. Click here to access: Georgia State Tax-Exempt Form
b. Click here to access: Georgia Hotel Tax-Exempt Form
- Frequently Asked Questions: a. Click here to access: Top FAQ b. Click here to access full FAQ: FULL FAQ List
OPTION 1: USE BOOKING LINK TO MAKE RESERVATIONS
- Book reservation using link. To access booking web page, please click here: Click to Book
OPTION 2: CALL-IN TO MAKE RESERVATIONS
- To make reservations by phone, please contact the Savannah Convention Housing at 912–644-6465 Monday - Friday, between 9:00 AM - 5:00 AM.
Illinois
Bank of Springfield Center (BOS Center) (Convention Site)
1 Convention Center Plaza Springfield, IL 62701
Main Phone: 217-788-8800
Elementary and Junior
Bank of Springfield Center (BOS Center) (Convention Site)
1 Convention Center Plaza Springfield, IL 62701
Main Phone: 217-788-8800
President Abraham Lincoln Springfield – a DoubleTree by Hilton Hotel
701 East Adams Street Springfield, IL 62701
Main Phone: 217-544-8800
Room Rate: $149.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, February 17, 2025
- Guarantee Policy: credit card is required to complete reservation
- Cancellation Fee: 14 days PRIOR to arrival date
- Parking: $7.00 per day.
- Bus parking: complimentary
- Breakfast is not included
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book
Cancellation Fee Penalty:
- Please note this hotel has a cancellation fee penalty for one night’s room rate, resort fees, and applicable taxes and fees. To avoid cancellation penalty, please cancel 14 days PRIOR to arrival
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge of one night’s room rate and applicable taxes and fees. (Example: You book 4-nights but only stay for 3-nights.) To avoid an early check-out/departure fee, please make any changes to panned length of stay BEFORE or AT check-in
Wyndham Springfield City Centre
700 East Adams Street Springfield, IL 62701
Main Phone: 217-789-1530
Room Rate: $149.00 plus taxes and other applicable fees
Notes:
- Cut-off date: Monday, February 10, 2025
- Guarantee Policy: credit card is required to complete reservation
- Cancellation Policy: one day (24 hours) BEFORE arrival to avoid one night’s room and tax and applicable fees
- Parking: $10.00 per night
- Bus parking available.
- Breakfast is not included
Booking Instructions and Details: (CALL IN/PHONE RESERVATION; BOOKING LINK IS FORTHCOMING)
- Call the hotel at: 217-789-1530, Ext. “0”
- Refer to group code: 03037027NBC when placing reservations to receive discounted Beta Group Rate
Cancellation Fee Penalty:
- Please note this hotel has a cancellation fee penalty for one night’s room rate, resort fees, and applicable taxes and fees. To avoid cancellation penalty, please cancel 14 days prior to arrival.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge of $70.00 plus applicable hotel occupation tax and other applicable fees. (Example: You book 4-nights but only stay for 3-nights.) To avoid an early check-out/departure fee, please make any changes to panned length of stay BEFORE or AT check-in
Room Guarantee Policy: 7:00 AM Until Following Morning
- The hotel will hold your room until 7:00 AM the morning following your scheduled arrival date. If you do not arrive and do not cancel your reservation by the cancellation deadline, your credit card will be charged 1 night’s stay.
No Show Fee/Charge:
- Please note that any reservation that does not check-in on the arrival date will be billed for the first night’s room rate and applicable taxes and fees. The remaining dates will be cancelled. To avoid a no show fee/charge, please cancel any reservations 24 hours PRIOR to the arrival date.
Senior
Bank of Springfield Center (BOS Center) (Convention Site)
1 Convention Center Plaza Springfield, IL 62701
Main Phone: 217-788-8800
President Abraham Lincoln Springfield – a DoubleTree by Hilton Hotel
701 East Adams Street Springfield, IL 62701
Main Phone: 217-544-8800
Room Rate: $149.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, February 17, 2025
- Guarantee Policy: credit card is required to complete reservation
- Cancellation Fee: 14 days PRIOR to arrival date
- Parking: $7.00 per day.
- Bus parking: complimentary
- Breakfast is not included
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book
Cancellation Fee Penalty:
- Please note this hotel has a cancellation fee penalty for one night’s room rate, resort fees, and applicable taxes and fees. To avoid cancellation penalty, please cancel 14 days PRIOR to arrival
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge of one night’s room rate and applicable taxes and fees. (Example: You book 4-nights but only stay for 3-nights.) To avoid an early check-out/departure fee, please make any changes to panned length of stay BEFORE or AT check-in
Wyndham Springfield City Centre
700 East Adams Street Springfield, IL 62701
Main Phone: 217-789-1530
Room Rate: $149.00 plus taxes and other applicable fees
Notes:
- Cut-off date: Monday, February 10, 2025
- Guarantee Policy: credit card is required to complete reservation
- Cancellation Policy: one day (24 hours) BEFORE arrival to avoid one night’s room and tax and applicable fees
- Parking: $10.00 per night
- Bus parking available.
- Breakfast is not included
Booking Instructions and Details: (CALL IN/PHONE RESERVATION; BOOKING LINK IS FORTHCOMING)
- Call the hotel at: 217-789-1530, Ext. “0”
- Refer to group code: 03037027NBC when placing reservations to receive discounted Beta Group Rate
Cancellation Fee Penalty:
- Please note this hotel has a cancellation fee penalty for one night’s room rate, resort fees, and applicable taxes and fees. To avoid cancellation penalty, please cancel 14 days prior to arrival.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge of $70.00 plus applicable hotel occupation tax and other applicable fees. (Example: You book 4-nights but only stay for 3-nights.) To avoid an early check-out/departure fee, please make any changes to panned length of stay BEFORE or AT check-in
Room Guarantee Policy: 7:00 AM Until Following Morning
- The hotel will hold your room until 7:00 AM the morning following your scheduled arrival date. If you do not arrive and do not cancel your reservation by the cancellation deadline, your credit card will be charged 1 night’s stay.
No Show Fee/Charge:
- Please note that any reservation that does not check-in on the arrival date will be billed for the first night’s room rate and applicable taxes and fees. The remaining dates will be cancelled. To avoid a no show fee/charge, please cancel any reservations 24 hours PRIOR to the arrival date.
Indiana
Old National Events Plaza (Convention Site)
75 Locust Street Evansville, IN 47708
Main Phone: 812-435-5770
Elementary and Junior
DoubleTree by Hilton Evansville
601 Walnut Street Evansville, IN 47708
Main Phone: 812-423-5002
Room Rate: | King/Double- $139.00 plus taxes, applicable fees | Suites - $169.00 plus taxes and applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, October 11, 2024
- Guarantee policy: credit card required to complete reservation
- Cancellation Policy: 3 working days PRIOR to arrival
- Breakfast: is not included
- Parking: Self parking - $17.50 plus tax per night per vehicle (Guests will validate parking at check-in instead of paying the city kiosk at the gates)
- Bus parking: complimentary at the Back 40 Lot behind Old National Events Plaza - about 2 blocks away
Booking Instructions and Details: (EMAIL ROOMING LIST SUBMISSION ONLY - NO PHONE REQUESTS ACCEPTED)
- Complete rooming list form. To access, please download the form here: Rooming List Reservation Form
- Submit your fully completed rooming list form to: Kayla Knight at Kayla.Knight@Hilton.com AND Lallie Alderson at Lallie.Alderson@Hilton.com.
- Must use hotel specific rooming form.
Cancellation Fee Penalty: Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge. (Example: You book 4-nights but only stay for 3-nights.) **To avoid an early check-out/departure fee, please make any changes to planned length of stay BEFORE or AT check-in For early departure fee price, please reach out to the hotel.
Billing Instructions
- School check payment must be made out to: DoubleTree Downtown Evansville* and received and on property no later than 14 days PRIOR to arrival date
- If guests are paying individually, a credit card must be provided to book room; for groups/schools using a credit card, please complete the credit card authorization form. Please note that this must be submitted 5 business days PRIOR to arrival. To access, please click here: DoubleTree by Hilton Evansville Credit Card Authorization Form
Comfort Inn and Suites Evansville Airport
3901 Highway 41 North Evansville, IN 47711
Main Phone: 812-423-5818
*Room Rate: | Standard Double / 2 Queen Beds - $103.00 plus taxes and other applicable fees | King Suite with pullout - $133.00 plus taxes and other applicable fees rates may increase based on occupancy
Notes:
- Cut-off date: Tuesday, October 15, 2024.
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: Free cancellation if cancelled by 6:00 PM DAY of arrival date
- Parking: complimentary *Bus parking: complimentary
- Breakfast is included.
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Room Guarantee Policy: 7:00 AM Until Following Morning
- The hotel will hold your room until 7:00 AM the morning following your scheduled arrival date. If you do not arrive and do not cancel your reservation by the cancellation deadline, your credit card will be charged 1 night’s stay.
Hyatt Place Evansville/Downtown 202 Southeast 2nd Street Evansville, IN 47713
Main Phone: 812-777-3203
Room Rate: $159.00 plus taxes and other applicable fees rates may increase based on occupancy
Notes:
- Cut-off date: Tuesday, October 15, 2024
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 11:59 PM 1 Day (24-hours) BEFORE arrival date
- Parking: complimentary
- Bus parking: complimentary
- Breakfast is included
Booking Instructions and Details: (BOOKING LINK)
- Booking restriction, a maximum of 2 reservations can be booked per session. To make more than 2, repeat the process until the desired number of rooms are booked
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Holiday Inn Express Evansville Downtown, an IHG Hotel
20 Walnut Street Evansville, IN 47713
Main Phone: 812-773-6655
Room Rate: | Standard 2 Queen Beds: $152.00 plus taxes and other applicable fees | King Suite with pullout: $172.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Tuesday, October 15, 2024
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Senior
DoubleTree by Hilton Evansville
601 Walnut Street Evansville, IN 47708
Main Phone: 812-423-5002
Room Rate: | King/Double- $139.00 plus taxes, applicable fees | Suites - $169.00 plus taxes and applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, October 11, 2024
- Guarantee policy: credit card required to complete reservation
- Cancellation Policy: 3 working days PRIOR to arrival
- Breakfast: is not included
- Parking: Self parking - $17.50 plus tax per night per vehicle (Guests will validate parking at check-in instead of paying the city kiosk at the gates)
- Bus parking: complimentary at the Back 40 Lot behind Old National Events Plaza - about 2 blocks away
Booking Instructions and Details: (EMAIL ROOMING LIST SUBMISSION ONLY - NO PHONE REQUESTS ACCEPTED)
- Complete rooming list form. To access, please download the form here: Rooming List Reservation Form
- Submit your fully completed rooming list form to: Kayla Knight at Kayla.Knight@Hilton.com AND Lallie Alderson at Lallie.Alderson@Hilton.com.
- Must use hotel specific rooming form.
Cancellation Fee Penalty: Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge. (Example: You book 4-nights but only stay for 3-nights.) **To avoid an early check-out/departure fee, please make any changes to planned length of stay BEFORE or AT check-in For early departure fee price, please reach out to the hotel.
Billing Instructions
- School check payment must be made out to: DoubleTree Downtown Evansville* and received and on property no later than 14 days PRIOR to arrival date
- If guests are paying individually, a credit card must be provided to book room; for groups/schools using a credit card, please complete the credit card authorization form. Please note that this must be submitted 5 business days PRIOR to arrival. To access, please click here: DoubleTree by Hilton Evansville Credit Card Authorization Form
Comfort Inn and Suites Evansville Airport
3901 Highway 41 North Evansville, IN 47711
Main Phone: 812-423-5818
*Room Rate: | Standard Double / 2 Queen Beds - $103.00 plus taxes and other applicable fees | King Suite with pullout - $133.00 plus taxes and other applicable fees rates may increase based on occupancy
Notes:
- Cut-off date: Tuesday, October 15, 2024.
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: Free cancellation if cancelled by 6:00 PM DAY of arrival date
- Parking: complimentary *Bus parking: complimentary
- Breakfast is included.
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Room Guarantee Policy: 7:00 AM Until Following Morning
- The hotel will hold your room until 7:00 AM the morning following your scheduled arrival date. If you do not arrive and do not cancel your reservation by the cancellation deadline, your credit card will be charged 1 night’s stay.
Hyatt Place Evansville/Downtown 202 Southeast 2nd Street Evansville, IN 47713
Main Phone: 812-777-3203
Room Rate: $159.00 plus taxes and other applicable fees rates may increase based on occupancy
Notes:
- Cut-off date: Tuesday, October 15, 2024
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 11:59 PM 1 Day (24-hours) BEFORE arrival date
- Parking: complimentary
- Bus parking: complimentary
- Breakfast is included
Booking Instructions and Details: (BOOKING LINK) Booking restriction, a maximum of 2 reservations can be booked per session. To make more than 2, repeat the process until the desired number of rooms are booked
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Holiday Inn Express Evansville Downtown, an IHG Hotel
20 Walnut Street Evansville, IN 47713
Main Phone: 812-773-6655
Room Rate: | Standard 2 Queen Beds: $152.00 plus taxes and other applicable fees | King Suite with pullout: $172.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Tuesday, October 15, 2024
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Kentucky
Central Bank Center (Convention Site)
430 West Vine Street Lexington, KY 40507
Main Phone: 859-233-4567
Elementary - Now Available!
Central Bank Center (Convention Site)
430 West Vine Street Lexington, KY 40507
Main Phone: 859-233-4567
Hyatt Regency Lexington (HOTEL NOT AVAILABLE)
The Hilton Lexington/Downtown (HOTEL NOT AVAILABLE)
Lexington Marriott City Center HOTEL IS SOLD OUT
121 West Vine Street Lexington, KY 40507
Main Phone: 859-300-6098
Room Rate: $138.00 plus taxes and other applicable fees. (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Thursday, December 12, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: is not included
-
Parking: Self parking - $19.00 per day Valet parking - $31.00 per day
Booking Instructions and Details: USE BOOKING LINK HOTEL IS SOLD OUT
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Book reservation using link. To access booking web page, please click here: Booking Link Removed - Hotel Sold Out
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge. (Example: You book 4-nights but only stay for 3-nights.) **To avoid an early check-out/departure fee, please make any changes to planned length of stay BEFORE or AT check-in For early departure fee price, please reach out to the hotel.
Residence Inn Lexington City Center HOTEL IS SOLD OUT
150 West Main Street Lexington, KY 40507
Main Phone: 859-253-3000
Room Rate: $138.00 plus taxes and other applicable fees. (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Thursday, December 12, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: is not included
-
Parking: Self parking - $19.00 per day Valet parking - $31.00 per day
Booking Instructions and Details: USE BOOKING LINK HOTEL IS SOLD OUT
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Book reservation using link. To access booking web page, please click here: Booking Link Removed - Hotel Sold Out
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge. (Example: You book 4-nights but only stay for 3-nights.) **To avoid an early check-out/departure fee, please make any changes to planned length of stay BEFORE or AT check-in For early departure fee price, please reach out to the hotel.
Springhill Suites Lexington Near the University of Kentucky
863 South Broadway Lexington, Kentucky 40504
Main Phone: 859-225-1500
Room Rate: $129.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Sunday, December 15, 2024
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
- Parking: complimentary
- Distance from the convention site: 1.5 - 2 miles
Booking Instructions and Details: USE BOOKING LINK
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
The Campbell House Lexington, Curio Collection by Hilton
1375 South Broadway Road Lexington, KY 40504
Main Phone: 479-721-8466
Room Rate: $137.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 13, 2024.
- Guarantee policy: credit card is required to complete reservation (credit card will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Parking: complimentary
- Bus parking: complimentary
- Breakfast: complimentary
- Hot Breakfast Vouchers included – up to 4 per room per night
- Complimentary hospitality room
- Complimentary wifi available
- Distance from the convention site: 1.5 - 2 miles
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Holiday Inn Express and Suites Lexington - Downtown/University
1000 Export St. Lexington, KY 40504
Main Phone: 859-389-6800
Room Rate: $129.00 plus taxes and other applicable fees per room per night (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 16, 2024.
- Guarantee policy: credit card is required to complete reservation
- card is not charged at the time of booking, credit card only used to guarantee reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
- Parking: complimentary
- Distance from the convention site: 1.5 - 2 miles
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Glo Best Western Lexington
1935 Stanton Way Lexington, KY 40511
Main Phone: 859-554-8854
Room Rate: $129.00 plus taxes and other applicable fees. (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 13, 2024
- Guarantee policy: credit card is required to complete reservation DEPOSIT REQUIRED
- Please note that a 1-room night plus taxes and other applicable fees will be charged at the time of booking
- Cancellation policy: 3 working days PRIOR to arrival.
- Breakfast: complimentary
- Parking: complimentary
- Distance from the convention site: 3.5 - 4.5 miles
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Embassy Suites by Hilton Lexington/UK Coldstream
1801 Newton Pike Lexington, KY 40511
Main Phone: 859-455-5000
Room Rate: $152.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 13, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
- Parking: Self parking - $15.00 per night per car
- Distance from the convention site: 3.5 - 4.5 miles
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Lexington Griffin Gate Marriott Golf Resort and Spa
1800 Newtown Pike Lexington, KY 40511
Main Phone: 859-288-6170
Room Rate: $99.00 plus taxes and other applicable fees
-
- Please note that the daily resort fee is waived
- (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 13, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is not included
-
Parking: self – complimentary valet - $12.00 - Distance from the convention site: 3.5 - 4.5 miles
Booking Instructions and Details:
- Please note when making your reservations to indicate your specific room type in the special comments/requests section
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge. (Example: You book 4-nights but only stay for 3-nights.) **To avoid an early check-out/departure fee, please make any changes to planned length of stay BEFORE or AT check-in For early departure fee price, please reach out to the hotel.
Clarion Hotel Conference Center - North
1950 Newtown Pike, Lexington, KY 40511
Main Phone: 859-825-5002
Room Rate: $139.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 13, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
- Entertainment: includes Fun Dome passes for each registered guest, up to 5 people per room
- Parking: complimentary
- Distance from convention site: 3.8 - 4.5 miles
Booking Instructions and Details: (USE BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Room Guarantee Policy: 7:00 AM Until Following Morning
- The hotel will hold your room until 7:00 AM the morning following your scheduled arrival date. If you do not arrive and do not cancel your reservation by the cancellation deadline, your credit card will be charged 1 night’s stay.
DoubleTree Suites by Hilton Hotel Lexington
2601 Richmond Road Lexington, KY 40509
Main Phone: 589-268-0060
Room Rate: $154.00 plus taxes and other applicable fees. (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 15, 2023.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is not included
- Parking: complimentary
- Distance from convention site: 3.8 - 4.5 miles
Booking Instructions and Details: (BOOKING LINK)
- Please note in order to receive the Beta discounted rate, when booking: 1. Please select Special Rates 2. Enter group code: KBC. 3. Update the page once the group code is entered.
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Fairfield Inn and Suites Lexington North
2100 Hackney Place Lexington, KY 40511
Main Phone: 859-977-5870
Room Rate: $109.00 plus taxes and other applicable fees. (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 13, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
- Parking: complimentary
Booking Instructions and Details: USE BOOKING LINK
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge. (Example: You book 4-nights but only stay for 3-nights.) **To avoid an early check-out/departure fee, please make any changes to planned length of stay BEFORE or AT check-in For early departure fee price, please reach out to the hotel.
21c Museum Hotel Lexington
167 West Main Street Lexington, KY 40507
Main Phone: 859-899-6820
Room Rate: $149.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 13, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: is not included
-
Parking: $30.00 per car, per night, only valet parking available
- Distance from convention site: 3.8 - 4.5 miles
Booking Instructions and Details: (USE BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Elwood Hotel and Suites
444 Parkway Drive Lexington, KY 40504
Main Phone: 859-335-4370
Room Rate: $145.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 13, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
-
Parking: complimentary
- Distance from convention site: 1.5 - 2 miles
Booking Instructions and Details: (USE BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Embassy Suites Lexington Green - Hotel Is Available
245 Lexington Green Circle Lexington, KY 40503
Main Phone: 859-271-4000
Room Rate: $139.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 13, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
-
Parking: complimentary
- Distance from convention site: 6.3 - 9.6 miles
Booking Instructions and Details: (USE BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Junior - Now Available!
Central Bank Center (Convention Site)
430 West Vine Street Lexington, KY 40507
Main Phone: 859-233-4567
Hyatt Regency Lexington (HOTEL NOT AVAILABLE)
The Hilton Lexington/Downtown (HOTEL NOT AVAILABLE)
Lexington Marriott City Center HOTEL IS SOLD OUT
121 West Vine Street Lexington, KY 40507
Main Phone: 859-300-6098
Room Rate: $138.00 plus taxes and other applicable fees. (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Thursday, December 12, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: is not included
-
Parking: Self parking - $19.00 per day Valet parking - $31.00 per day
Booking Instructions and Details: USE BOOKING LINK HOTEL IS SOLD OUT
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Book reservation using link. To access booking web page, please click here: Booking Link Removed - Hotel Sold Out
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge. (Example: You book 4-nights but only stay for 3-nights.) **To avoid an early check-out/departure fee, please make any changes to planned length of stay BEFORE or AT check-in For early departure fee price, please reach out to the hotel.
Residence Inn Lexington City Center HOTEL IS SOLD OUT
150 West Main Street Lexington, KY 40507
Main Phone: 859-253-3000
Room Rate: $138.00 plus taxes and other applicable fees. (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Thursday, December 12, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: is not included
-
Parking: Self parking - $19.00 per day Valet parking - $31.00 per day
Booking Instructions and Details: USE BOOKING LINK HOTEL IS SOLD OUT
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Book reservation using link. To access booking web page, please click here: Booking Link Removed - Hotel Sold Out
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge. (Example: You book 4-nights but only stay for 3-nights.) **To avoid an early check-out/departure fee, please make any changes to planned length of stay BEFORE or AT check-in For early departure fee price, please reach out to the hotel.
Springhill Suites Lexington Near the University of Kentucky
863 South Broadway Lexington, Kentucky 40504
Main Phone: 859-225-1500
Room Rate: $129.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Sunday, December 15, 2024
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
- Parking: complimentary
- Distance from the convention site: 1.5 - 2 miles
Booking Instructions and Details: USE BOOKING LINK
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
The Campbell House Lexington, Curio Collection by Hilton
1375 South Broadway Road Lexington, KY 40504
Main Phone: 479-721-8466
Room Rate: $137.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 13, 2024.
- Guarantee policy: credit card is required to complete reservation (credit card will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Parking: complimentary
- Bus parking: complimentary
- Breakfast: complimentary
- Hot Breakfast Vouchers included – up to 4 per room per night
- Complimentary hospitality room
- Complimentary wifi available
- Distance from the convention site: 1.5 - 2 miles
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Holiday Inn Express and Suites Lexington - Downtown/University
1000 Export St. Lexington, KY 40504
Main Phone: 859-389-6800
Room Rate: $129.00 plus taxes and other applicable fees per room per night (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 16, 2024.
- Guarantee policy: credit card is required to complete reservation
- card is not charged at the time of booking, credit card only used to guarantee reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
- Parking: complimentary
- Distance from the convention site: 1.5 - 2 miles
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Glo Best Western Lexington
1935 Stanton Way Lexington, KY 40511
Main Phone: 859-554-8854
Room Rate: $129.00 plus taxes and other applicable fees. (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 13, 2024
- Guarantee policy: credit card is required to complete reservation DEPOSIT REQUIRED
- Please note that a 1-room night plus taxes and other applicable fees will be charged at the time of booking
- Cancellation policy: 3 working days PRIOR to arrival.
- Breakfast: complimentary
- Parking: complimentary
- Distance from the convention site: 3.5 - 4.5 miles
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Embassy Suites by Hilton Lexington/UK Coldstream
1801 Newton Pike Lexington, KY 40511
Main Phone: 859-455-5000
Room Rate: $152.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 13, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
- Parking: Self parking - $15.00 per night per car
- Distance from the convention site: 3.5 - 4.5 miles
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Lexington Griffin Gate Marriott Golf Resort and Spa
1800 Newtown Pike Lexington, KY 40511
Main Phone: 859-288-6170
Room Rate: $99.00 plus taxes and other applicable fees
-
- Please note that the daily resort fee is waived
- (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 13, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is not included
-
Parking: self – complimentary valet - $12.00 - Distance from the convention site: 3.5 - 4.5 miles
Booking Instructions and Details:
- Please note when making your reservations to indicate your specific room type in the special comments/requests section
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge. (Example: You book 4-nights but only stay for 3-nights.) **To avoid an early check-out/departure fee, please make any changes to planned length of stay BEFORE or AT check-in For early departure fee price, please reach out to the hotel.
Clarion Hotel Conference Center - North
1950 Newtown Pike, Lexington, KY 40511
Main Phone: 859-825-5002
Room Rate: $139.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 13, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
- Entertainment: includes Fun Dome passes for each registered guest, up to 5 people per room
- Parking: complimentary
- Distance from convention site: 3.8 - 4.5 miles
Booking Instructions and Details: (USE BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Room Guarantee Policy: 7:00 AM Until Following Morning
- The hotel will hold your room until 7:00 AM the morning following your scheduled arrival date. If you do not arrive and do not cancel your reservation by the cancellation deadline, your credit card will be charged 1 night’s stay.
DoubleTree Suites by Hilton Hotel Lexington
2601 Richmond Road Lexington, KY 40509
Main Phone: 589-268-0060
Room Rate: $154.00 plus taxes and other applicable fees. (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 15, 2023.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is not included
- Parking: complimentary
- Distance from convention site: 3.8 - 4.5 miles
Booking Instructions and Details: (BOOKING LINK)
- Please note in order to receive the Beta discounted rate, when booking: 1. Please select Special Rates 2. Enter group code: KBC. 3. Update the page once the group code is entered.
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Fairfield Inn and Suites Lexington North
2100 Hackney Place Lexington, KY 40511
Main Phone: 859-977-5870
Room Rate: $109.00 plus taxes and other applicable fees. (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 13, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
- Parking: complimentary
Booking Instructions and Details: USE BOOKING LINK
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge. (Example: You book 4-nights but only stay for 3-nights.) **To avoid an early check-out/departure fee, please make any changes to planned length of stay BEFORE or AT check-in For early departure fee price, please reach out to the hotel.
21c Museum Hotel Lexington
167 West Main Street Lexington, KY 40507
Main Phone: 859-899-6820
Room Rate: $149.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 13, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: is not included
-
Parking: $30.00 per car, per night, only valet parking available
- Distance from convention site: 3.8 - 4.5 miles
Booking Instructions and Details: (USE BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Elwood Hotel and Suites
444 Parkway Drive Lexington, KY 40504
Main Phone: 859-335-4370
Room Rate: $145.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 13, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
-
Parking: complimentary
- Distance from convention site: 1.5 - 2 miles
Booking Instructions and Details: (USE BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Embassy Suites Lexington Green - Hotel Is Available
245 Lexington Green Circle Lexington, KY 40503
Main Phone: 859-271-4000
Room Rate: $139.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 13, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
-
Parking: complimentary
- Distance from convention site: 6.3 - 9.6 miles
Booking Instructions and Details: (USE BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Senior - Now Available!
Central Bank Center (Convention Site)
430 West Vine Street Lexington, KY 40507
Main Phone: 859-233-4567
Hyatt Regency Lexington (HOTEL NOT AVAILABLE)
The Hilton Lexington/Downtown (HOTEL NOT AVAILABLE)
Lexington Marriott City Center HOTEL IS SOLD OUT
121 West Vine Street Lexington, KY 40507
Main Phone: 859-300-6098
Room Rate: $138.00 plus taxes and other applicable fees. (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Thursday, December 12, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: is not included
-
Parking: Self parking - $19.00 per day Valet parking - $31.00 per day
Booking Instructions and Details: USE BOOKING LINK HOTEL IS SOLD OUT
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Book reservation using link. To access booking web page, please click here: Booking Link Removed - Hotel Sold Out
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge. (Example: You book 4-nights but only stay for 3-nights.) **To avoid an early check-out/departure fee, please make any changes to planned length of stay BEFORE or AT check-in For early departure fee price, please reach out to the hotel.
Residence Inn Lexington City Center HOTEL IS SOLD OUT
150 West Main Street Lexington, KY 40507
Main Phone: 859-253-3000
Room Rate: $138.00 plus taxes and other applicable fees. (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Thursday, December 12, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: is not included
-
Parking: Self parking - $19.00 per day Valet parking - $31.00 per day
Booking Instructions and Details: USE BOOKING LINK HOTEL IS SOLD OUT
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Book reservation using link. To access booking web page, please click here: Booking Link Removed - Hotel Sold Out
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge. (Example: You book 4-nights but only stay for 3-nights.) **To avoid an early check-out/departure fee, please make any changes to planned length of stay BEFORE or AT check-in For early departure fee price, please reach out to the hotel.
Springhill Suites Lexington Near the University of Kentucky
863 South Broadway Lexington, Kentucky 40504
Main Phone: 859-225-1500
Room Rate: $129.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Sunday, December 15, 2024
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
- Parking: complimentary
- Distance from the convention site: 1.5 - 2 miles
Booking Instructions and Details: USE BOOKING LINK
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
The Campbell House Lexington, Curio Collection by Hilton
1375 South Broadway Road Lexington, KY 40504
Main Phone: 479-721-8466
Room Rate: $137.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 13, 2024.
- Guarantee policy: credit card is required to complete reservation (credit card will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Parking: complimentary
- Bus parking: complimentary
- Breakfast: complimentary
- Hot Breakfast Vouchers included – up to 4 per room per night
- Complimentary hospitality room
- Complimentary wifi available
- Distance from the convention site: 1.5 - 2 miles
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Holiday Inn Express and Suites Lexington - Downtown/University
1000 Export St. Lexington, KY 40504
Main Phone: 859-389-6800
Room Rate: $129.00 plus taxes and other applicable fees per room per night (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 16, 2024.
- Guarantee policy: credit card is required to complete reservation
- card is not charged at the time of booking, credit card only used to guarantee reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
- Parking: complimentary
- Distance from the convention site: 1.5 - 2 miles
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Glo Best Western Lexington
1935 Stanton Way Lexington, KY 40511
Main Phone: 859-554-8854
Room Rate: $129.00 plus taxes and other applicable fees. (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 13, 2024
- Guarantee policy: credit card is required to complete reservation DEPOSIT REQUIRED
- Please note that a 1-room night plus taxes and other applicable fees will be charged at the time of booking
- Cancellation policy: 3 working days PRIOR to arrival.
- Breakfast: complimentary
- Parking: complimentary
- Distance from the convention site: 3.5 - 4.5 miles
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Embassy Suites by Hilton Lexington/UK Coldstream
1801 Newton Pike Lexington, KY 40511
Main Phone: 859-455-5000
Room Rate: $152.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 13, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
- Parking: Self parking - $15.00 per night per car
- Distance from the convention site: 3.5 - 4.5 miles
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Lexington Griffin Gate Marriott Golf Resort and Spa
1800 Newtown Pike Lexington, KY 40511
Main Phone: 859-288-6170
Room Rate: $99.00 plus taxes and other applicable fees
-
- Please note that the daily resort fee is waived
- (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 13, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is not included
-
Parking: self – complimentary valet - $12.00 - Distance from the convention site: 3.5 - 4.5 miles
Booking Instructions and Details:
- Please note when making your reservations to indicate your specific room type in the special comments/requests section
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge. (Example: You book 4-nights but only stay for 3-nights.) **To avoid an early check-out/departure fee, please make any changes to planned length of stay BEFORE or AT check-in For early departure fee price, please reach out to the hotel.
Clarion Hotel Conference Center - North
1950 Newtown Pike, Lexington, KY 40511
Main Phone: 859-825-5002
Room Rate: $139.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 13, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
- Entertainment: includes Fun Dome passes for each registered guest, up to 5 people per room
- Parking: complimentary
- Distance from convention site: 3.8 - 4.5 miles
Booking Instructions and Details: (USE BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Room Guarantee Policy: 7:00 AM Until Following Morning
- The hotel will hold your room until 7:00 AM the morning following your scheduled arrival date. If you do not arrive and do not cancel your reservation by the cancellation deadline, your credit card will be charged 1 night’s stay.
DoubleTree Suites by Hilton Hotel Lexington
2601 Richmond Road Lexington, KY 40509
Main Phone: 589-268-0060
Room Rate: $154.00 plus taxes and other applicable fees. (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 15, 2023.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is not included
- Parking: complimentary
- Distance from convention site: 3.8 - 4.5 miles
Booking Instructions and Details: (BOOKING LINK)
- Please note in order to receive the Beta discounted rate, when booking: 1. Please select Special Rates 2. Enter group code: KBC. 3. Update the page once the group code is entered.
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Fairfield Inn and Suites Lexington North
2100 Hackney Place Lexington, KY 40511
Main Phone: 859-977-5870
Room Rate: $109.00 plus taxes and other applicable fees. (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 13, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
- Parking: complimentary
Booking Instructions and Details: USE BOOKING LINK
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge. (Example: You book 4-nights but only stay for 3-nights.) **To avoid an early check-out/departure fee, please make any changes to planned length of stay BEFORE or AT check-in For early departure fee price, please reach out to the hotel.
21c Museum Hotel Lexington
167 West Main Street Lexington, KY 40507
Main Phone: 859-899-6820
Room Rate: $149.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 13, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: is not included
-
Parking: $30.00 per car, per night, only valet parking available
- Distance from convention site: 3.8 - 4.5 miles
Booking Instructions and Details: (USE BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Elwood Hotel and Suites
444 Parkway Drive Lexington, KY 40504
Main Phone: 859-335-4370
Room Rate: $145.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 13, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
-
Parking: complimentary
- Distance from convention site: 1.5 - 2 miles
Booking Instructions and Details: (USE BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Embassy Suites Lexington Green - Hotel Is Available
245 Lexington Green Circle Lexington, KY 40503
Main Phone: 859-271-4000
Room Rate: $139.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 13, 2024.
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
-
Parking: complimentary
- Distance from convention site: 6.3 - 9.6 miles
Booking Instructions and Details: (USE BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **3 working days BEFORE your arrival.
Louisiana
Cajundome and Convention Center (Convention Site)
444 Cajundome Boulevard Lafayette, LA 70506
Main Phone: 337-264-2100
Elementary - Now Available!
Fairfield Inn & Suites Lafayette South
1606 W. Pinhook Rd. Lafayette, LA 70508
Main Phone: 337-233-5558
Room Rate: $169.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Saturday, February 1, 2025
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge of one night’s room rate and applicable taxes and fees. (Example: You book 4-nights but only stay for 3-nights.) To avoid an early check-out/departure fee, please make any changes to the planned length of stay BEFORE or AT check-in
Hampton Inn & Suites Lafayette
1910 S. College Rd. Lafayette, LA 70508
Main Phone: 337-266-5858
Room Rate: $179.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, January 20, 2025
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: contac the hotel for additional information
- Breakfast is included
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (CALL IN / PHONE RESERVATIONS ONLY)
- To make reservations, please contact: Gina Wilks, Director of Sales
- Email: Sales.Lfths@gmail.com
- Office Phone: 337-266-5858
Room Guarantee and Billing Instructions
- Please note that this hotel requires a completed credit card authorization form for each school. Full pre-payment for all rooms, including necessary taxes is due to the hotel ONE WEEK PRIOR to arrival date. The hotel will accept a creidt card payment or a school issued check for the invoiced amount.
- The school’s tax exempt form, if applicable, is due at least TWO WEEKS PRIOR to arrival date.
- The school’s final rooming list is due to the hotel at least TWO WEEKS PRIOR to arrival date.
Comfort Suites Lafayette Oil Center
114 Rue Fernand Lafayette, LA 70508
Main Phone: 337-347-9613
Room Rate: $150.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, January 20, 2025
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Room Guarantee Policy: 7:00 AM Until Following Morning
- The hotel will hold your room until 7:00 AM the morning following your scheduled arrival date. If you do not arrive and do not cancel your reservation by the cancellation deadline, your credit card will be charged 1 night’s stay.
Holiday Inn & Suites Lafayette North
2219 NW Evangeline Thruway Lafayette, LA 70501
Main Phone: 337-706-8199
Room Rate: $126.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, January 20, 2025
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is not included
- Parking: complimentary
- Bus Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Hampton Inn Broussard Lafayette Area
2280 E. Main Street Broussard, LA 70518
Main Phone: 337-330-2500
Room Rate: $159.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, January 20, 2025
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details:
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Drury Inn and Suites Lafayette
120 Alcide Dominique Drive Lafayette, LA 70506
Main Phone: 337-262-0202
Room Rate: $229.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Thursday, January 16, 2025
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (USE BOOKING LINK OR CALL-IN RESERVATIONS)
- Review hotel information form. To access please click here: Review Reservation Form
OPTION 1: USE BOOKING LINK TO MAKE RESERVATIONS
- Book reservation using link. To access booking web page, please click here: Click to Book
OPTION 2: CALL-IN TO MAKE RESERVATIONS
- To make reservations by phone, please call: 1-800-325-0720.
- Please note in order to receive the Beta discounted rate, must reference Group Number: 10118686
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Candlewood Suites Lafayette - River Ranch, an IHG Hotel
2105 Kaliste Saloom Road Lafayette, LA 70508
Main Phone: 337-984-6900
Room Rate: $129.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 17, 2025
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is not included
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (USE BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and No-Show Charge Penalty:
- Please note this hotel has a cancellation fee penalty for one night’s room rate and applicable taxes and fees for cancellations OR no-show reservations (failing to arrive).
DoubleTree by Hilton Lafayette
1521 West Pinhook Road Lafayette, LA 70503
Main Phone: 337-235-6111
Room Rate: $159.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, January 20, 2025
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is not included
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (CALL IN / PHONE RESERVATIONS ONLY)
- To make reservations, please contact: Justin Doucet, Director of Sales and Marketing
- Email: Justin.Doucet@Hilton.com
- Phone: 337-235-6111
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
La Quinta Inn & Suites by Wyndham Broussard - Lafayette Area
104 Sweetland Avenue Broussard, LA 70518
Main Phone: 337-330-2500
Room Rate: $149.00 plus $2.00 per night resort fee, taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, January 20, 2025
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (USE BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Courtyard Lafayette South
200 Frem Boustany Drive Lafayette, LA 70508
Main Phone: 337-345-4450
Room Rate: $159.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, February 10, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days BEFORE arrival date
- Breakfast is included
- Grab and Go (Juice and breakfast burrito) up to 4 per room
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Courtyard Lafayette Airport
214 East Kaliste Saloom Lafayette, LA 70508
Main Phone: 337-232-5005
Room Rate: $149.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, January 20, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
-
- Breakfast is not included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Comfort Inn & Suites Scott-West Lafayette
1636 St Mary Street Scott, LA 70583
Main Phone: 337-706-8128
Room Rate: $135.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 17, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Holiday Inn Express and Suites Lafayette
3903 Ambassador Caffery Parkway Lafayette, LA 70503
Main Phone: 337-981-0600
Room Rate: $109.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, January 20, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Holiday Inn Express and Suites Scott-Lafayette West
736 I-10 South Frontage Road Scott, LA 70583
Main Phone: 337-232-6845
Room Rate: $149.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 17, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Best Western Heritage Inn and Suites
146 Heritage Parkway Broussard, LA 70518
Main Phone: 337-451-4500
Room Rate: $129.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, January 20, 2025
- Guarantee policy: credit card is required to complete reservation
- Please note that there is a deposit required for one night’s room and tax when booking reservations
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival to receive full deposit
No Show Fee/Charge:
- Please note that any reservation that does not check-in on the arrival date will be billed for the first night’s room rate and applicable taxes and fees. The remaining dates will be cancelled. To avoid a no show fee/charge, please cancel any reservations 3 working days PRIOR to arrival date.
Homewood Suites by Hilton Lafayette Airport
201 Kaliste Saloom Road Lafayette, LA 70508
Main Phone: 337-264-6044
Room Rate: $229.00 plus taxes and other applicable fees. (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Tuesday, February 18, 2025
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 2 days (48-hours) BEFORE arrival date
- Breakfast: complimentary
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (USE BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Junior - Now Available!
Fairfield Inn & Suites Lafayette South
1606 W. Pinhook Rd. Lafayette, LA 70508
Main Phone: 337-233-5558
Room Rate: $169.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Saturday, February 1, 2025
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge of one night’s room rate and applicable taxes and fees. (Example: You book 4-nights but only stay for 3-nights.) To avoid an early check-out/departure fee, please make any changes to the planned length of stay BEFORE or AT check-in
Hampton Inn & Suites Lafayette
1910 S. College Rd. Lafayette, LA 70508
Main Phone: 337-266-5858
Room Rate: $179.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, January 20, 2025
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: contac the hotel for additional information
- Breakfast is included
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (CALL IN / PHONE RESERVATIONS ONLY)
- To make reservations, please contact: Gina Wilks, Director of Sales
- Email: Sales.Lfths@gmail.com
- Office Phone: 337-266-5858
Room Guarantee and Billing Instructions
- Please note that this hotel requires a completed credit card authorization form for each school. Full pre-payment for all rooms, including necessary taxes is due to the hotel ONE WEEK PRIOR to arrival date. The hotel will accept a creidt card payment or a school issued check for the invoiced amount.
- The school’s tax exempt form, if applicable, is due at least TWO WEEKS PRIOR to arrival date.
- The school’s final rooming list is due to the hotel at least TWO WEEKS PRIOR to arrival date.
Comfort Suites Lafayette Oil Center
114 Rue Fernand Lafayette, LA 70508
Main Phone: 337-347-9613
Room Rate: $150.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, January 20, 2025
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Room Guarantee Policy: 7:00 AM Until Following Morning
- The hotel will hold your room until 7:00 AM the morning following your scheduled arrival date. If you do not arrive and do not cancel your reservation by the cancellation deadline, your credit card will be charged 1 night’s stay.
Holiday Inn & Suites Lafayette North Booking Link Available Soon!
2219 NW Evangeline Thruway Lafayette, LA 70501
Main Phone: 337-706-8199
Room Rate: $158.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, January 20, 2025
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is not included
- Parking: complimentary
- Bus Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book - **Booking Link Available Soon!
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Hampton Inn Broussard Lafayette Area
2280 E. Main Street Broussard, LA 70518
Main Phone: 337-330-2500
Room Rate: $159.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, January 20, 2025
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details:
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Drury Inn and Suites Lafayette
120 Alcide Dominique Drive Lafayette, LA 70506
Main Phone: 337-262-0202
Room Rate: $229.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Saturday, January 18, 2025
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details:
- Review hotel information form. To access please click here: Review Reservation Form
OPTION 1: USE BOOKING LINK TO MAKE RESERVATIONS
- Book reservation using link. To access booking web page, please click here: Click to Book
OPTION 2: CALL-IN TO MAKE RESERVATIONS
- To make reservations by phone, please call: 1-800-325-0720.
- Please note in order to receive the Beta discounted rate, must reference Group Number: 10118669
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Candlewood Suites Lafayette - River Ranch, an IHG Hotel
2105 Kaliste Saloom Road Lafayette, LA 70508
Main Phone: 337-984-6900
Room Rate: $129.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 17, 2025
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is not included
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (USE BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and No-Show Charge Penalty:
- Please note this hotel has a cancellation fee penalty for one night’s room rate and applicable taxes and fees for cancellations OR no-show reservations (failing to arrive).
DoubleTree by Hilton Lafayette
1521 West Pinhook Road Lafayette, LA 70503
Main Phone: 337-235-6111
Room Rate: $159.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, January 20, 2025
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is not included
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (CALL IN / PHONE RESERVATIONS ONLY)
- To make reservations, please contact: Justin Doucet, Director of Sales and Marketing
- Email: Justin.Doucet@Hilton.com
- Phone: 337-235-6111
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
La Quinta Inn & Suites by Wyndham Broussard - Lafayette Area
104 Sweetland Avenue Broussard, LA 70518
Main Phone: 337-330-2500
Room Rate: $149.00 plus $2.00 per night resort fee, taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, January 20, 2025
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (USE BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Courtyard Lafayette South
200 Frem Boustany Drive Lafayette, LA 70508
Main Phone: 337-345-4450
Room Rate: $159.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, February 10, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days BEFORE arrival date
- Breakfast is included
- Grab and Go (Juice and breakfast burrito) up to 4 per room
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Courtyard Lafayette Airport
214 East Kaliste Saloom Lafayette, LA 70508
Main Phone: 337-232-5005
Room Rate: $149.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, January 20, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
-
- Breakfast is not included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Comfort Inn & Suites Scott-West Lafayette
1636 St Mary Street Scott, LA 70583
Main Phone: 337-706-8128
Room Rate: $135.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 17, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Holiday Inn Express and Suites Lafayette
3903 Ambassador Caffery Parkway Lafayette, LA 70503
Main Phone: 337-981-0600
Room Rate: $109.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, January 20, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Holiday Inn Express and Suites Scott-Lafayette West
736 I-10 South Frontage Road Scott, LA 70583
Main Phone: 337-232-6845
Room Rate: $149.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 17, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Best Western Heritage Inn and Suites
146 Heritage Parkway Broussard, LA 70518
Main Phone: 337-451-4500
Room Rate: $129.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, January 20, 2025
- Guarantee policy: credit card is required to complete reservation
- Please note that there is a deposit required for one night’s room and tax when booking reservations
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival to receive full deposit
No Show Fee/Charge:
- Please note that any reservation that does not check-in on the arrival date will be billed for the first night’s room rate and applicable taxes and fees. The remaining dates will be cancelled. To avoid a no show fee/charge, please cancel any reservations 3 working days PRIOR to arrival date.
Homewood Suites by Hilton Lafayette Airport
201 Kaliste Saloom Road Lafayette, LA 70508
Main Phone: 337-264-6044
Room Rate: $229.00 plus taxes and other applicable fees. (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Tuesday, February 18, 2025
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 2 days (48-hours) BEFORE arrival date
- Breakfast: complimentary
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (USE BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Senior
Hilton Garden Inn Lafayette/Cajundome
2350 West Congress St. Lafayette, LA 70506
Main Phone: 337-291-1977
Room Rate: Standard Double: $163.00 plus taxes and other applicable fees | King Suite with Sofa Sleeper: $173.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 30, 2024
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is not included
- Parking: complimentary
Booking Instructions and Details: (CALL IN / PHONE RESERVATIONS ONLY)
- To make reservations, please contact: Courtney Lanclos, Sales Manager**
- Email: Courtney.Lanclos@Hilton.com
- Office Phone: 337-291-1977
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Fairfield Inn & Suites Lafayette South
1606 W. Pinhook Rd. Lafayette, LA 70508
Main Phone: 337-233-5558
Room Rate: $169.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Tuesday, January 21, 2025
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge of one night’s room rate and applicable taxes and fees. (Example: You book 4-nights but only stay for 3-nights.) To avoid an early check-out/departure fee, please make any changes to the planned length of stay BEFORE or AT check-in
Hampton Inn & Suites Lafayette
1910 S. College Rd. Lafayette, LA 70508
Main Phone: 337-266-5858
Room Rate: $174.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 30, 2024
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (CALL IN / PHONE RESERVATIONS ONLY)
- To make reservations, please contact: Gina Wilks, Director of Sales
- Email: Sales.Lfths@gmail.com
- Office Phone: 337-266-5858
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Comfort Suites Lafayette Oil Center
114 Rue Fernand Lafayette, LA 70508
Main Phone: 337-347-9613
Room Rate: $149.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 30, 2024
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Room Guarantee Policy: 7:00 AM Until Following Morning
- The hotel will hold your room until 7:00 AM the morning following your scheduled arrival date. If you do not arrive and do not cancel your reservation by the cancellation deadline, your credit card will be charged 1 night’s stay.
No Show Fee/Charge:
- Please note that any reservation that does not check-in on the arrival date will be billed for the first night’s room rate and applicable taxes and fees. The remaining dates will be cancelled. To avoid a no show fee/charge, please cancel any reservations 24 hours PRIOR to the arrival date.
Home2 Suites Parc Lafayette
1909 Kaliste Saloom Road Lafayette, LA 70508
Main Phone: 337-408-2898
Room Rate: $179.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Sunday, December 29, 2024.
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Holiday Inn & Suites Lafayette North
2219 NW Evangeline Thruway Lafayette, LA 70501
Main Phone: 337-706-8199
Room Rate: $128.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 30, 2024
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is not included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
SpringHill Suites Lafayette South at River Ranch
321 Settlers Trace Blvd. Lafayette, LA 70508
Main Phone: 337-981-5512
Room Rate: $169.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 30, 2024
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Hampton Inn Broussard Lafayette Area
2280 E. Main Street Broussard, LA 70518
Main Phone: 337-330-2500
Room Rate: $174.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 30, 2024
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Parking: complimentary
- Breakfast is included
Booking Instructions and Details:
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Drury Inn and Suites Lafayette
120 Alcide Dominique Drive Lafayette, LA 70506
Main Phone: 337-262-0202
Room Rate: $219.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 30, 2024
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (USE BOOKING LINK OR CALL-IN RESERVATIONS)
- Review hotel information form. To access please click here: Review Reservation Form
OPTION 1: USE BOOKING LINK TO MAKE RESERVATIONS
- Book reservation using link. To access booking web page, please click here: Click to Book
OPTION 2: CALL-IN TO MAKE RESERVATIONS
- To make reservations by phone, please call: 1-800-325-0720.
- Please note in order to receive the Beta discounted rate, must reference Group Number: 10051593
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Candlewood Suites Lafayette
2105 Kaliste Saloom Road Lafayette, LA 70508
Main Phone: 337-984-6900
Room Rate: $149.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 30, 2024
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is not included
- Parking: complimentary
Booking Instructions and Details: (USE BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and No-Show Charge Penalty:
- Please note this hotel has a cancellation fee penalty for one night’s room rate and applicable taxes and fees for cancellations OR no-show reservations (failing to arrive).
Homewood Suites by Hilton Lafayette Airport
201 Kaliste Saloom Road Lafayette, LA 70508
Main Phone: 337-264-6044
Room Rate: $169.00 plus taxes and other applicable fees. (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 30, 2024
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 2 days (48-hours) BEFORE arrival date
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (USE BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
DoubleTree by Hilton Lafayette
1521 West Pinhook Road Lafayette, LA 70503
Main Phone: 337-235-6111
Room Rate: $159.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 30, 2024
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (CALL IN / PHONE RESERVATIONS ONLY)
- To make reservations, please contact: Justin Doucet, Director of Sales and Marketing
- Email: Justin.Doucet@Hilton.com
- Phone: 337-235-6111
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
La Quinta Inn & Suites by Wyndham Broussard - Lafayette Area
104 Sweetland Avenue Broussard, LA 70518
Main Phone: 337-330-2500
Room Rate: $164.00 plus $2.00 per night resort fee, taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 30, 2024
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (USE BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Courtyard Lafayette South
200 Frem Boustany Drive Lafayette, LA 70508
Main Phone: 337-345-4450
Room Rate: $149.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad) Please note that there is a 2-NIGHT MINIMUM REQUIRED to book at this location
Notes:
- Cut-off date: Sunday, December 29, 2024
- Guarantee policy: credit card is required to complete reservation (credit cards will be charged for the entire stay 7 days PRIOR to arrival
- Cancellation policy: 30 days BEFORE arrival date
- Breakfast is not included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 30 days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 30 days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 30 days BEFORE your arrival.
Deposit Required: Will be collected 7 days PRIOR to arrival
- Please note this hotel will run a FULL DEPOSIT on the credit card on file for the entire stay 7 days PRIOR to arrival.
Billing Instructions
- School check payment must be received and on property no later than 14 days PRIOR to arrival date and have cleared the bank 7 days PRIOR to arrival or the check will **NOT **be accepted
- Full payment due 21 days PRIOR to arrival
- A credit card is required to be on file even if the group is paying with a check
Courtyard Lafayette Airport
214 East Kaliste Saloom Lafayette, LA 70508
Main Phone: 337-232-5005
Room Rate: $159.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 30, 2024
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
-
- Breakfast is not included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
TownePlace Suites by Marriott Lafayette South
119 Lake Farm Road Lafayette, LA 70508
Main Phone: 337-408-8700
Room Rate: $149.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 30, 2024
- Guarantee Policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge of one night’s room rate and applicable taxes and fees. (Example: You book 4-nights but only stay for 3-nights.) To avoid an early check-out/departure fee, please make any changes to the planned length of stay BEFORE or AT check-in
Billing Instructions
- School check payment must be received 15 days PRIOR to arrival date. Checks will not be accepted at check-in, NO EXCEPTIONS
- If tax exempt, form will need to be mailed in when check is mailed or if paying with credit card, will need to provide form at check-in
Mississippi
Mississippi Coast Coliseum and Convention Center (Convention Site)
2350 Beach Boulevard Biloxi, MS 39531
Main Phone: 228-594-3700
Elementary and Junior
Hilton Garden Inn Biloxi
648 Beach Blvd. Biloxi, MS 39530
Main Phone: 228-325-2900
Room Rate: $149.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 24, 2025
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Parking: complimentary
- Breakfast is not included
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
South Beach Biloxi Hotel
21735 Beach Blvd. Biloxi, MS 39531
Main Phone: 228-388-2627
Room Rate: lists only room rate, additional fees and applicable taxes are NOT displayed (flat rate occupancy for single/double/triple/quad)
| Room Type/Availability | Group Rate | Sleeps | Beds |
|---|---|---|---|
| STSK-12 | $155.00 | 4 | King bed with queen sleeper sofa, mini fridge, microwave, city view, balcony |
| STDK-7 | $155.00 | 4 | King bed with queen sleeper sofa, mini fridge, microwave, partial view, balcony |
| 1BSK-10 | $170.00 | 4 | King bedroom, queen sleeper sofa, full kitchen, partial view, balcony |
| 1BDK-30 | $175.00 | 4 | Deluxe King bedroom, queen sleeper sofa, full kitchen, partial view, balcony |
| 2BKD-7 | $255.00 | 6 | King bedroom, Full bedroom, 1 and ½ bathroom, full kitchen, gulf view, balcony |
| 2BKQ/2BDK-8 | $290.00 | 6 | King bedroom, Full bedroom, 1 and 2 bathroom, full kitchen, gulf view, balcony |
Notes:
- Cut-off date: Friday, January 24, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (CALL IN / PHONE RESERVATIONS ONLY)
- To make reservations, please call the hotel at: 228-388-2627
- Please note that you must mention the group code: BETA2025 in order to receive the Beta discounted rate
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Holiday Inn Express Biloxi
1686 Beach Blvd. Biloxi, MS 39531
Main Phone: 228-436-0201
Room Rate: $149.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 24, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: parking is available offsite
Booking Instructions and Details: (CALL IN RESERVATIONS ONLY)
- To make reservations, please contact: Anke Rathmann, General Manger at 228-436-0201
- To receive the Beta discounted rate, must mention National Beta Club Room Block
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Quality Inn Gulfport
9445 Highway 49 Gulfport, MS 39503
Main Phone: 228-868-3300
Room Rate: $85.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 24, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 7 working days PRIOR to arrival
- Parking: complimentary
- Bus parking: complimentary
- Breakfast is included
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 7 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 7 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **7 working days BEFORE your arrival.
Best Western Seaway Inn Gulfport
9475 Highway 49 Gulfport, MS 39503
Main Phone: 228-864-0050
Room Rate: $95.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 24, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 7 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (CALL IN RESERVATIONS ONLY)
- To make reservations, please call: 228-864-0050
- To receive the Beta discounted rate, must mention National Beta Club Room Block.
Cancellation and Change Fee Penalty: Deadline: 7 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 7 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **7 working days BEFORE your arrival.
Holiday Inn Gulfport
9515 Highway 49 Gulfport, MS 39503
Main Phone: 228-679-1700
Room Rate: $119.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 24, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 7 working days PRIOR to arrival
- Breakfast is not included
- Parking: complimentary
Booking Instructions and Details: (CALL IN RESERVATIONS ONLY)
- To make reservations, please call: 228-679-1700
- To receive the Beta discounted rate, must mention National Beta Club Room Block.
Cancellation and Change Fee Penalty: Deadline: 7 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 7 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **7 working days BEFORE your arrival.
Margaritaville Biloxi Resort
195 Beach Blvd. Biloxi, MS 39530
Main Phone: 228-271-6377
Room Rate: $179.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 24, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is not included
- Parking: complimentary
Booking Instructions and Details: (EMAIL RESERVATION SUBMISSIONS ONLY)
- To make reservation, email fully completed rooming list to:Sherry Queen** at: squeen@m-ville.com
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Courtyard Gulfport Beachfront
1600 East Beach Blvd. Gulfport, MS 39501
Main Phone: 2228-864-4310
Room Rate: Standard: $159.00 plus taxes and other applicable fees | Ocean: $169.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 24, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 14 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Use the booking link to make reservations. To access booking site, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 14 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 14 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **14 working days BEFORE your arrival.
Hilton Garden Inn Gulfport Airport
14108 Airport Road Gulfport, MS 39503
Main Phone: 228-863-4996
Room Rate: $154.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 24, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book
Courtyard Biloxi North/D’Iberville
11471 Cinema Drive D’Iberville, MS 39540
Main Phone: 2228-3392-1200
Room Rate: $149.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Wednesday, January 29, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is not included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to 3 reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time unitl you have reached the deisred number of rooms.
- Use the booking link to make reservations. To access booking site, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival. To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Best Western Oak Manor HOTEL IS SOLD OUT/UNAVAILBLE
886 Beach Boulevard Biloxi, MS 39530
Main Phone: 228-435-4331
Room Rate: $109.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 24, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK) HOTEL IS SOLD OUT/UNAVAILBLE
- Use the booking link to make reservations. To access booking site, please click here: REMOVED BOOKING LINK - Hotel Sold Out
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Home2 Suites by Hilton Gulfport
15600 Daniel Boulevard Gulfport, MS 39503
Main Phone: 228-357-9684
Room Rate: $169.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad) * **Only King Studio Suites with sleeper sofabed available (sleeps 4 people Max)
Notes:
- Cut-off date: Wednesday, Febraury 12, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Oasis Resort at Centennial Plaza
200 East Beach Boulevard Gulfport, MS 39507
Main Phone: 228-206-6560
Room Rate: $119.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 24, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is not included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
- Please note in order to recieve the Beta discounted rate, when booking:
- Please select Special Codes or Rates
- Please select Group Code
- Enter group code: JRBETACLUB25.
- Select APPLY once the group code is entered.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Senior
Hilton Garden Inn Biloxi
648 Beach Blvd. Biloxi, MS 39530
Main Phone: 228-325-2900
Room Rate: $149.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 24, 2025
- Guarantee Policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Parking: complimentary
- Breakfast is not included
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
South Beach Biloxi Hotel
21735 Beach Blvd. Biloxi, MS 39531
Main Phone: 228-388-2627
Room Rate: lists only room rate, additional fees and applicable taxes are NOT displayed (flat rate occupancy for single/double/triple/quad)
| Room Type/Availability | Group Rate | Sleeps | Beds |
|---|---|---|---|
| STSK-12 | $155.00 | 4 | King bed with queen sleeper sofa, mini fridge, microwave, city view, balcony |
| STDK-7 | $155.00 | 4 | King bed with queen sleeper sofa, mini fridge, microwave, partial view, balcony |
| 1BSK-10 | $170.00 | 4 | King bedroom, queen sleeper sofa, full kitchen, partial view, balcony |
| 1BDK-30 | $175.00 | 4 | Deluxe King bedroom, queen sleeper sofa, full kitchen, partial view, balcony |
| 2BKD-7 | $255.00 | 6 | King bedroom, Full bedroom, 1 and ½ bathroom, full kitchen, gulf view, balcony |
| 2BKQ/2BDK-8 | $290.00 | 6 | King bedroom, Full bedroom, 1 and 2 bathroom, full kitchen, gulf view, balcony |
Notes:
- Cut-off date: Friday, January 24, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (CALL IN / PHONE RESERVATIONS ONLY)
- To make reservations, please call the hotel at: 228-388-2627
- Please note that you must mention the group code: BETA2025 in order to receive the Beta discounted rate
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Holiday Inn Express Biloxi
1686 Beach Blvd. Biloxi, MS 39531
Main Phone: 228-436-0201
Room Rate: $149.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 24, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: parking is available offsite
Booking Instructions and Details: (CALL IN RESERVATIONS ONLY)
- To make reservations, please contact: Anke Rathmann, General Manger at 228-436-0201
- To receive the Beta discounted rate, must mention National Beta Club Room Block
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Quality Inn Gulfport
9445 Highway 49 Gulfport, MS 39503
Main Phone: 228-868-3300
Room Rate: $85.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 24, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 7 working days PRIOR to arrival
- Parking: complimentary
- Bus parking: complimentary
- Breakfast is included
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 7 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 7 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **7 working days BEFORE your arrival.
Best Western Seaway Inn Gulfport
9475 Highway 49 Gulfport, MS 39503
Main Phone: 228-864-0050
Room Rate: $95.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 24, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 7 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (CALL IN RESERVATIONS ONLY)
- To make reservations, please call: 228-864-0050
- To receive the Beta discounted rate, must mention National Beta Club Room Block.
Cancellation and Change Fee Penalty: Deadline: 7 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 7 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **7 working days BEFORE your arrival.
Holiday Inn Gulfport
9515 Highway 49 Gulfport, MS 39503
Main Phone: 228-679-1700
Room Rate: $119.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 24, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 7 working days PRIOR to arrival
- Breakfast is not included
- Parking: complimentary
Booking Instructions and Details: (CALL IN RESERVATIONS ONLY)
- To make reservations, please call: 228-679-1700
- To receive the Beta discounted rate, must mention National Beta Club Room Block.
Cancellation and Change Fee Penalty: Deadline: 7 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 7 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **7 working days BEFORE your arrival.
Margaritaville Biloxi Resort
195 Beach Blvd. Biloxi, MS 39530
Main Phone: 228-271-6377
Room Rate: $179.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 24, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is not included
- Parking: complimentary
Booking Instructions and Details: (EMAIL RESERVATION SUBMISSIONS ONLY)
- To make reservation, email fully completed rooming list to:Sherry Queen** at: squeen@m-ville.com
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Courtyard Gulfport Beachfront
1600 East Beach Blvd. Gulfport, MS 39501
Main Phone: 2228-864-4310
Room Rate: Standard: $159.00 plus taxes and other applicable fees | Ocean: $169.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 24, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 14 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Use the booking link to make reservations. To access booking site, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 14 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 14 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes **14 working days BEFORE your arrival.
Hilton Garden Inn Gulfport Airport
14108 Airport Road Gulfport, MS 39503
Main Phone: 228-863-4996
Room Rate: $154.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 24, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details:
- Book reservation using link. To access booking web page, please click here: Click to Book
Courtyard Biloxi North/D’Iberville
11471 Cinema Drive D’Iberville, MS 39540
Main Phone: 2228-3392-1200
Room Rate: $149.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Wednesday, January 29, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is not included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Use the booking link to make reservations. To access booking site, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Best Western Oak Manor
886 Beach Boulevard Biloxi, MS 39530
Main Phone: 228-435-4331
Room Rate: $109.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 24, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Home2 Suites by Hilton Gulfport
15600 Daniel Boulevard Gulfport, MS 39503
Main Phone: 228-357-9684
Room Rate: $169.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad) * **Only King Studio Suites with sleeper sofabed available (sleeps 4 people Max)
Notes:
- Cut-off date: Wednesday, Febraury 12, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is included
- Parking: complimentary
- Bus parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Use the booking link to make reservations. To access booking site, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Oasis Resort at Centennial Plaza
200 East Beach Boulevard Gulfport, MS 39507
Main Phone: 228-206-6560
Room Rate: $119.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, January 24, 2025
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast is not included
- Parking: complimentary
Booking Instructions and Details: (USE BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
- Please note in order to recieve the Beta discounted rate, when booking:
- Please select Special Codes or Rates
- Please select Group Code
- Enter group code: SRBETACLUB25.
- Select APPLY once the group code is entered.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Missouri
Hilton Branson Convention Center (Convention Site)
200 East Main Street Branson, MO 65616
Main Phone: 417-336-5400
Elementary and Junior
Hilton Branson Convention Center
200 East Main Street Branson, MO 65616
Main Phone: 417-336-5400
Room Rate: Tuesday – Wednesday: $119.00 plus taxes and applicable fees | Thursday – Saturday: $127.00 plus taxes and applicable fees
- (flat rate occupancy for single/double/triple/quad)
- please note that there is a rate change depending on date of stay
- Daily Mandatory Destination Charge includes:
- Premium guest internet access
- $10.00 food and beverage credit for use at all hotel outlets
- bicycle rentals
Notes:
- Cut-off date: Monday, December 16, 2024
- Guarantee policy: credit card is required to complete reservation
- Please note that there is a deposit required for one night’s room and tax when booking reservations
- Cancellation policy: 3 days (72-hours) BEFORE arrival date
- Breakfast is not included
-
Parking: Self-parking - $15.00 (available in the garage) Valet - $30.00 per night
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation Fee Penalty:
- Please note this hotel has a cancellation fee penalty for one night’s room rate, resort fees, and applicable taxes and fees. To avoid cancellation penalty, please cancel 3 days PRIOR to arrival. If cancelled BEFORE 3 days of ARRIVAL, a FULL REFUND/DEPOSIT will be returned. If cancelled WITHIN 3 days of ARRIVAL, there will be NO REFUND and DEPOSIT is NONREFUNDABLE.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge. (Example: You book 4-nights but only stay for 3-nights.) **To avoid an early check-out/departure fee, please make any changes to planned length of stay BEFORE or AT check-in For early departure fee price, please reach out to the hotel.
Hilton Promenade at Branson Landing
3 Branson Landing Branson, MO 65616
Main Phone: 417-336-5500
Room Rate: Tuesday – Wednesday: $119.00 plus taxes and applicable fees | Thursday – Saturday: $127.00 plus taxes and applicable fees
- (flat rate occupancy for single/double/triple/quad)
- please note that there is a rate change depending on date of stay
- Daily Mandatory Destination Charge includes:
- Premium guest internet access
- $10.00 food and beverage credit for use at all hotel outlets
- bicycle rentals
Notes:
- Cut-off date: Monday, December 16, 2024
- Guarantee policy: credit card is required to complete reservation
- Please note that there is a deposit required for one night’s room and tax when booking reservations
- Cancellation policy: 3 days (72-hours) BEFORE arrival date
- Breakfast is not included
-
Parking: Self-parking - $15.00 (available in the garage) Valet - $30.00 per night
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation Fee Penalty:
- Please note this hotel has a cancellation fee penalty for one night’s room rate, resort fees, and applicable taxes and fees. To avoid cancellation penalty, please cancel 3 days PRIOR to arrival. If cancelled BEFORE 3 days of ARRIVAL, a FULL REFUND/DEPOSIT will be returned. If cancelled WITHIN 3 days of ARRIVAL, there will be NO REFUND and DEPOSIT is NONREFUNDABLE.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge. (Example: You book 4-nights but only stay for 3-nights.) **To avoid an early check-out/departure fee, please make any changes to planned length of stay BEFORE or AT check-in For early departure fee price, please reach out to the hotel.
Thousand Hills Resort Hotel
120 South Wildwood Drive Branson, MO 65616
Main Phone: 417-690-4021
Room Rate: $89.95 plus taxes and applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 16, 2024
- Guarantee policy: credit card required to complete reservation
- Cancellation Policy: 14 days PRIOR to arrival
- Breakfast: is not included - breakfast options available for purchase in their restaurant
- Parking: complimentary
Booking Instructions and Details: (EMAIL ROOMING LIST SUBMISSION ONLY - NO PHONE REQUESTS ACCEPTED)
- Complete rooming list form. To access, please download the form here: Rooming List Reservation Form
- Submit your fully completed rooming list form to: sales@thousandhillsresorthotel.com.
- Must use hotel specific rooming form.
Cancellation Fee Penalty: Cancellation and Change Fee Penalty: Deadline: 14 days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 14 days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 14 days BEFORE your arrival.
Billing Instructions
- Full payment due 7 days PRIOR to arrival
Hampton Inn Branson on the Strip
3695 West 76 Country Boulevard Branson, MO 65616
Main Phone: 417-337-5762
Room Rate: Tuesday – Wednesday: $79.00 plus taxes and applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 16, 2024
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: three (3) working days PRIOR to arrival date
- Breakfast: complimentary
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Please note in order to receive the Beta discounted rate, when booking: 1. Please select Special Rates 2. Enter group code: MBC 3. Select your desired dates 4. Select yoru desired amount of rooms able to book up to 9 rooms max per reservation session. To book more rooms, repeat the process until the desired amount of rooms are reserved. 6. Update the page once the group code,d ates, and amount of rooms is entered.
- Book reservation using link. To access booking web page, please click here: Click to Book
Senior
Hilton Branson Convention Center
200 East Main Street Branson, MO 65616
Main Phone: 417-336-5400
Room Rate: Tuesday – Wednesday: $119.00 plus taxes and applicable fees | Thursday – Saturday: $127.00 plus taxes and applicable fees
- (flat rate occupancy for single/double/triple/quad)
- please note that there is a rate change depending on date of stay
- Daily Mandatory Destination Charge includes:
- Premium guest internet access
- $10.00 food and beverage credit for use at all hotel outlets
- bicycle rentals
Notes:
- Cut-off date: Monday, December 16, 2024
- Guarantee policy: credit card is required to complete reservation
- Please note that there is a deposit required for one night’s room and tax when booking reservations
- Cancellation policy: 3 days (72-hours) BEFORE arrival date
- Breakfast is not included
-
Parking: Self-parking - $15.00 (available in the garage) Valet - $30.00 per night
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation Fee Penalty:
- Please note this hotel has a cancellation fee penalty for one night’s room rate, resort fees, and applicable taxes and fees. To avoid cancellation penalty, please cancel 3 days PRIOR to arrival. If cancelled BEFORE 3 days of ARRIVAL, a FULL REFUND/DEPOSIT will be returned. If cancelled WITHIN 3 days of ARRIVAL, there will be NO REFUND and DEPOSIT is NONREFUNDABLE.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge. (Example: You book 4-nights but only stay for 3-nights.) **To avoid an early check-out/departure fee, please make any changes to planned length of stay BEFORE or AT check-in For early departure fee price, please reach out to the hotel.
Hilton Promenade at Branson Landing
3 Branson Landing Branson, MO 65616
Main Phone: 417-336-5500
Room Rate: Tuesday – Wednesday: $119.00 plus taxes and applicable fees | Thursday – Saturday: $127.00 plus taxes and applicable fees
- (flat rate occupancy for single/double/triple/quad)
- please note that there is a rate change depending on date of stay
- Daily Mandatory Destination Charge includes:
- Premium guest internet access
- $10.00 food and beverage credit for use at all hotel outlets
- bicycle rentals
Notes:
- Cut-off date: Monday, December 16, 2024
- Guarantee policy: credit card is required to complete reservation
- Please note that there is a deposit required for one night’s room and tax when booking reservations
- Cancellation policy: 3 days (72-hours) BEFORE arrival date
- Breakfast is not included
-
Parking: Self-parking - $15.00 (available in the garage) Valet - $30.00 per night
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation Fee Penalty:
- Please note this hotel has a cancellation fee penalty for one night’s room rate, resort fees, and applicable taxes and fees. To avoid cancellation penalty, please cancel 3 days PRIOR to arrival. If cancelled BEFORE 3 days of ARRIVAL, a FULL REFUND/DEPOSIT will be returned. If cancelled WITHIN 3 days of ARRIVAL, there will be NO REFUND and DEPOSIT is NONREFUNDABLE.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge. (Example: You book 4-nights but only stay for 3-nights.) **To avoid an early check-out/departure fee, please make any changes to planned length of stay BEFORE or AT check-in For early departure fee price, please reach out to the hotel.
Thousand Hills Resort Hotel
120 South Wildwood Drive Branson, MO 65616
Main Phone: 417-690-4021
Room Rate: $89.95 plus taxes and applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, December 16, 2024
- Guarantee policy: credit card required to complete reservation
- Cancellation Policy: 14 days PRIOR to arrival
- Breakfast: is not included - breakfast options available for purchase in their restaurant
- Parking: complimentary
Booking Instructions and Details: (EMAIL ROOMING LIST SUBMISSION ONLY - NO PHONE REQUESTS ACCEPTED)
- Complete rooming list form. To access, please download the form here: Rooming List Reservation Form
- Submit your fully completed rooming list form to: sales@thousandhillsresorthotel.com.
- Must use hotel specific rooming form.
Cancellation Fee Penalty: Cancellation and Change Fee Penalty: Deadline: 14 days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 14 days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 14 days BEFORE your arrival.
Billing Instructions
- Full payment due 7 days PRIOR to arrival
Hampton Inn Branson on the Strip
3695 West 76 Country Boulevard Branson, MO 65616
Main Phone: 417-337-5762
Room Rate: Tuesday – Wednesday: $79.00 plus taxes and applicable fees
- please note that there is a rate change depending on date of stay
Notes:
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: three (3) working days PRIOR to arrival date
- Breakfast: complimentary
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Please note in order to receive the Beta discounted rate, when booking: 1. Please select Special Rates 2. Enter group code: MBC 3. Select your desired dates 4. Select yoru desired amount of rooms able to book up to 9 rooms max per reservation session. To book more rooms, repeat the process until the desired amount of rooms are reserved. 6. Update the page once the group code,d ates, and amount of rooms is entered.
- Book reservation using link. To access booking web page, please click here: Click to Book
North Carolina
Sheraton Greensboro at Four Seasons (Convention Site)
3121 West Gate City Boulevard Greensboro, NC 27407
Main Phone: 336-292-9161
Elementary - Now Available!
Sheraton Greensboro at Four Seasons (Convention Site)
3121 West Gate City Boulevard Greensboro, NC 27407
Main Phone: 336-292-9161
Sheraton Greensboro at Four Seasons (Convention Site)
3121 West Gate City Boulevard Greensboro, NC 27407
Main Phone: 336-292-9161
Room Rate: $173.00 plus taxes and applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Thursday, January 2, 2025
- Please note that rooming/housing lists sent submitted AFTER this date will only be considered based on availability
- Cancellation policy: Friday, January 24, 2025
- Guarantee policy: A deposit of half of the total amount due for all rooms IS REQUIRED after receipt of the confirmation invoice from the Sheraton to guarantee reservations.
- Rooming List Deadline: Thursday, January 2, 2025
- Breakfast is not included
- Parking: complimentary
Booking Instructions and Details: (EMAIL ROOMING LIST SUBMISSION ONLY - NO PHONE REQUESTS ACCEPTED)
- Review reservation form. To access, please click here: Reservation Instruction From
- Complete rooming list form. To access, please download the form here: Rooming List Reservation Form
- Please complete the all information in each column on the housing form and DO NOT use fictitious names as placeholders for rooms. INCOMPLETE FORMS will be sent back. Input of reservations will be delayed until all information on the housing form is provided completely and correctly.
- Submit your rooming list to: Betsy Garland at egarland@sheratongreensboro.com
- Must use hotel specific rooming form.
Billing Instructions
- The hotel is requesting taht rooms are fully prepaid PRIOR ot arrvial to provide a faster registration process, however it is NOT MANDATORY
- A deposit of half of the total amount due for all rooms IS REQUIRED after receipt of the confirmation invoice from the Sheraton to guarantee reservations.
Cancellation and Change Deadline: Friday, January 24, 2025, any changes made after this date WILL NOT be accepted
- Requested changes must be sent by email to: Betsy Garland at egarland@sheratongreensboro.com
Junior - Now Available!
Sheraton Greensboro at Four Seasons (Convention Site)
3121 West Gate City Boulevard Greensboro, NC 27407
Main Phone: 336-292-9161
Sheraton Greensboro at Four Seasons (Convention Site)
3121 West Gate City Boulevard Greensboro, NC 27407
Main Phone: 336-292-9161
Room Rate: $173.00 plus taxes and applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Thursday, January 2, 2025
- Please note that rooming/housing lists sent submitted AFTER this date will only be considered based on availability
- Cancellation policy: Friday, January 24, 2025
- Guarantee policy: A deoposit of half of the total amount due for all rooms IS REQUIRED after receipt of the confirmation invoice from the Sheraton to guarantee reservations.
- Rooming List Deadline: Thursday, January 2, 2025
- Breakfast is not included
- Parking: complimentary
Booking Instructions and Details: (EMAIL ROOMING LIST SUBMISSION ONLY - NO PHONE REQUESTS ACCEPTED)
- Review reservation form. To access, please click here: Reservation Instruction From
- Complete rooming list form. To access, please download the form here: Rooming List Reservation Form
- Please complete the all information in each column on the housing form and DO NOT use fictitious names as placeholders for rooms. INCOMPLETE FORMS will be sent back. Input of reservations will be delayed until all information on the housing form is provided completely and correctly.
- Submit your rooming list to: Betsy Garland at egarland@sheratongreensboro.com
- Must use hotel specific rooming form.
Billing Instructions
- The hotel is requesting taht rooms are fully prepaid PRIOR ot arrvial to provide a faster registration process, however it is NOT MANDATORY
- A deposit of half of the total amount due for all rooms IS REQUIRED after receipt of the confirmation invoice from the Sheraton to guarantee reservations.
Cancellation and Change Deadline: Friday, January 24, 2025, any changes made after this date WILL NOT be accepted
- Requested changes must be sent by email to: Betsy Garland at egarland@sheratongreensboro.com
Senior Now Available!
Sheraton Greensboro at Four Seasons (Convention Site)
3121 West Gate City Boulevard Greensboro, NC 27407
Main Phone: 336-292-9161
Sheraton Greensboro at Four Seasons (Convention Site)
3121 West Gate City Boulevard Greensboro, NC 27407
Main Phone: 336-292-9161
Room Rate: $173.00 plus taxes and applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Thursday, January 2, 2025
- Please note that rooming/housing lists sent submitted AFTER this date will only be considered based on availability
- Cancellation policy: Friday, January17, 2025
- Guarantee policy: A deoposit of half of the total amount due for all rooms IS REQUIRED after receipt of the confirmation invoice from the Sheraton to guarantee reservations.
- Rooming List Deadline: Thursday, January 2, 2025
- Breakfast is not included
- Parking: complimentary
Booking Instructions and Details: (EMAIL ROOMING LIST SUBMISSION ONLY - NO PHONE REQUESTS ACCEPTED)
- Review reservation form. To access, please click here: Reservation Instruction From
- Complete rooming list form. To access, please download the form here: Rooming List Reservation Form
- Please complete the all information in each column on the housing form and DO NOT use fictitious names as placeholders for rooms. INCOMPLETE FORMS will be sent back. Input of reservations will be delayed until all information on the housing form is provided completely and correctly.
- Submit your rooming list to: Debi Millang at dmillang@sheratongreensboro.com
- Must use hotel specific rooming form.
Billing Instructions
- The hotel is requesting taht rooms are fully prepaid PRIOR ot arrvial to provide a faster registration process, however it is NOT MANDATORY
- A deposit of half of the total amount due for all rooms IS REQUIRED after receipt of the confirmation invoice from the Sheraton to guarantee reservations.
Cancellation and Change Deadline: Friday, January 17, 2025, any changes made after this date WILL NOT be accepted
- Requested changes must be sent by email to: Debi Millang at dmillang@sheratongreensboro.com
Ohio
Hyatt Regency Columbus
350 North High Street Columbus, OH 43215
Main Phone: 614-463-1234
Elementary and Junior
Hyatt Regency Columbus
350 N. High Street Columbus, OH 43215
Main Phone: 614-463-1234
Room Rate: $182.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Thursday, January 23, 2025
- Guarantee Policy: credit card is required to complete reservation.
- Cancellation Policy: 11:59 PM local hotel time 2 days (48-hours) BEFORE arrival
- Rooming List Deadline: Thursday, January 23, 2025
- Parking: 20% off Discount on overnight self-parking in the Chestnut Street Garage for overnight guests
- Please note that parking price is subject to change
Booking Instructions and Details:
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation Fee Penalty:
- Please note this hotel has a cancellation fee penalty for one night’s fee. To avoid cancellation penalty, please cancel 2 days (48-hours) PRIOR to arrival.
Senior
Hyatt Regency Columbus
350 N. High Street Columbus, OH 43215
Main Phone: 614-463-1234
Room Rate: $179.00 plus taxes and other applicable fees.
(flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Tuesday, January 23, 2024
- Parking: 20% off $22.00 parking fee in Chestnut Street Garage is available
- Please note that parking price is subject to change
Booking Instructions and Details:
- Book reservation using link. To access booking web page, please click here: Click to Book
- Complete rooming list form. To access, please click here: Rooming List Form
- Must use hotel specific rooming form.
- Submit your fully completed rooming list to: cmhrc-reservations.static@hyatt.com AND jeff.maxwell@hyatt.com.
Oklahoma
Embassy Suites by Hilton Norman Hotel and Conference Center (Convention Site)
2501 Conference Drive Norman, OK 73069
Main Phone: 405-364-8040
Elementary and Junior
Embassy Suites by Hilton Norman Hotel and Conference Center
2501 Conference Drive Norman, OK 73069
Main Phone: 405-364-8040
Room Rate: $136.00 plus taxes and other applicable fees rates may increase based on occupancy
Notes:
- Cut-off date: Monday, February 10, 2025
- Guarantee Policy: credit card is required to complete reservation.
- Cancellation Policy: 11:59 PM local hotel time 2 days (48-hours) BEFORE arrival.
- Parking: $12.00 per day
- Breakfast is included.
Booking Instructions and Details:
- Book reservation using link. To access booking web page, please click here: Click to Book
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge of one night’s room rate and applicable taxes and fees. (Example: You book 4-nights but only stay for 3-nights.) To avoid an early check-out/departure fee, please make any changes to panned length of stay before or at check-in.
Senior
Embassy Suites by Hilton Norman Hotel and Conference Center
2501 Conference Drive Norman, OK 73069
Main Phone: 405-364-8040
Room Rate: $136.00 plus taxes and other applicable fees rates may increase based on occupancy
Notes:
- Cut-off date: Monday, February 10, 2025
- Guarantee Policy: credit card is required to complete reservation.
- Cancellation Policy: 11:59 PM local hotel time 2 days (48-hours) BEFORE arrival.
- Parking: $12.00 per day
- Breakfast is included.
Booking Instructions and Details:
- Book reservation using link. To access booking web page, please click here: Click to Book
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge of one night’s room rate and applicable taxes and fees. (Example: You book 4-nights but only stay for 3-nights.) To avoid an early check-out/departure fee, please make any changes to panned length of stay before or at check-in.
South Carolina
Elementary
Myrtle Beach Convention Center (Convention Site)
2101 North Oak Street Myrtle Beach, SC 29577
Main Phone: 843-918-1225
Sheraton Myrtle Beach
2101 N Oak Street Myrtle Beach, SC 29577
Main Phone: 843-918-5000
Room Rate: $115.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 20, 2024
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 14 Days BEFORE arrival date
- To avoid late cancellation penalty charge, please cancel reservation 14 days BEFORE arrival date
- Parking: complimentary self-parking available in the hotel garage.
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Book reservation using link. To access booking web page, please click here: Click to Book
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge of one night’s room rate and applicable taxes and fees. (Example: You book 4-nights but only stay for 3-nights.)
Billing Instructions
- To access credit card authorization form, please click here: Credit Card Authorization Form Request
Hotel Message:
- Guest room modernization project will be in progress from Sep 8, 2024 - May 31, 2025. Work activity may be noticed 9am to 6pm Mon-Sat. Hotel facilities remain fully operational.
Courtyard Myrtle Beach Oceanfront
2006 North Ocean Boulevard Myrtle Beach, SC 29577
Main Phone: 843-999-0096
Room Rate: $109.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Sunday, December 22, 2024
- Guarantee policy: credit card is required to complete reservation
- Please note that first night room and tax deposit will be charged to the guests’ card 4 days PRIOR to arrival
- Cancellation policy: **4 days (96-hours) PRIOR to arrival date
- Breakfast is not included
- Parking: self-parking - $20.00 per night
- Bus parking: $100.00 per bus (ONLY 3 SPOTS)
Booking Instructions and Details: (BOOKING LINK)
-
- Please note that you can only book up to three (3) ** reservations at one time. To book more, continue to book **three (3) reservations at one time until the desired number of rooms are booked.
- Book reservation using the link. To access booking web page, please click here: Click to Book
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge of one night’s room rate and applicable taxes and fees. (Example: You book 4-nights but only stay for 3-nights.)
SpringHill Suites Myrtle Beach Oceanfront
2006 North Ocean Boulevard Myrtle Beach, SC 29577
Main Phone: 843-999-0096
Room Rate: $119.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Sunday, December 22, 2024
- Guarantee policy: credit card is required to complete reservation
- Please note that first night room and tax deposit will be charged to the guests’ card 4 days PRIOR to arrival
- Cancellation policy: **4 days (96-hours) PRIOR to arrival date
- Breakfast is included - INCLUDED IN RATE
- Parking: $20.00 per day parking fee - NOT INCLUDED IN RATE (Parking is located in a garage across the street from the hotel)
- Bus parking: $100.00 per bus (ONLY 3 SPOTS)
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to three (3) ** reservations at one time. To book more, continue to book **three (3) reservations at one time until the desired number of rooms are booked.
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation Fee Penalty:
- Please note this hotel has a cancellation fee penalty for one night’s room rate and applicable taxes and fees. To avoid cancellation penalty, please cancel 4 days (96 hours) PRIOR to arrival date.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge of one night’s room rate and applicable taxes and fees. (Example: You book 4-nights but only stay for 3-nights.)
Junior
Myrtle Beach Convention Center (Convention Site)
2101 North Oak Street Myrtle Beach, SC 29577
Main Phone: 843-918-1225
Sheraton Myrtle Beach
2101 N Oak Street Myrtle Beach, SC 29577
Main Phone: 843-918-5000
Room Rate: $115.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Friday, December 20, 2024
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 14 Days BEFORE arrival date
- To avoid late cancellation penalty charge, please cancel reservation 14 days BEFORE arrival date
- Parking: complimentary self-parking available in the hotel garage.
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Book reservation using link. To access booking web page, please click here: Click to Book
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge of one night’s room rate and applicable taxes and fees. (Example: You book 4-nights but only stay for 3-nights.)
Billing Instructions
- To access credit card authorization form, please click here: Credit Card Authorization Form Request
Hotel Message:
- Guest room modernization project will be in progress from Sep 8, 2024 - May 31, 2025. Work activity may be noticed 9am to 6pm Mon-Sat. Hotel facilities remain fully operational.
Courtyard Myrtle Beach Oceanfront
2006 North Ocean Boulevard Myrtle Beach, SC 29577
Main Phone: 843-999-0096
Room Rate: $109.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Sunday, December 22, 2024
- Guarantee policy: credit card is required to complete reservation
- Please note that first night room and tax deposit will be charged to the guests’ card 4 days PRIOR to arrival
- Cancellation policy: **4 days (96-hours) PRIOR to arrival date
- Breakfast is not included
- Parking: self-parking - $20.00 per night
- Bus parking: $100.00 per bus (ONLY 3 SPOTS)
Booking Instructions and Details: (BOOKING LINK)
-
- Please note that you can only book up to three (3) ** reservations at one time. To book more, continue to book **three (3) reservations at one time until the desired number of rooms are booked.
- Book reservation using the link. To access booking web page, please click here: Click to Book
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge of one night’s room rate and applicable taxes and fees. (Example: You book 4-nights but only stay for 3-nights.)
SpringHill Suites Myrtle Beach Oceanfront
2006 North Ocean Boulevard Myrtle Beach, SC 29577
Main Phone: 843-999-0096
Room Rate: $119.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Sunday, December 22, 2024
- Guarantee policy: credit card is required to complete reservation
- Please note that first night room and tax deposit will be charged to the guests’ card 4 days PRIOR to arrival
- Cancellation policy: **4 days (96-hours) PRIOR to arrival date
- Breakfast is included - INCLUDED IN RATE
- Parking: $20.00 per day parking fee - NOT INCLUDED IN RATE (Parking is located in a garage across the street from the hotel)
- Bus parking: $100.00 per bus (ONLY 3 SPOTS)
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to three (3) ** reservations at one time. To book more, continue to book **three (3) reservations at one time until the desired number of rooms are booked.
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation Fee Penalty:
- Please note this hotel has a cancellation fee penalty for one night’s room rate and applicable taxes and fees. To avoid cancellation penalty, please cancel 4 days (96 hours) PRIOR to arrival date.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge of one night’s room rate and applicable taxes and fees. (Example: You book 4-nights but only stay for 3-nights.)
Senior
Hilton Myrtle Beach Resort (Convention Site)
10000 Beach Club Drive Myrtle Beach, SC 29572
Main Phone: 1-800-876-0010
Hilton Myrtle Beach Resort : Hilton
10000 Beach Club Drive Myrtle Beach, SC 29572
Main Phone: 843-449-5000
Room rate: $139.00 plus 12% taxes, $15.00 resort fee, and other applicable fees
- (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Sunday, January 5, 2025
- Guarantee policy: first night deposit is required to hold reservations and will be processed 2-weeks PRIOR to arrival
- Cancellation policy: Sunday, January 5, 2025
- Rooming List Deadline: Sunday, January 5, 2025
-
Parking: Self – complimentary Valet - $20.00 - Breakfast is not included
Booking Instructions and Details: (EMAIL RESERVATION REQUEST SUBMISSION ONLY - NO PHONE REQUESTS ACCEPTED)
- Review and complete the reservation request form. To access, please click here: Reservation Instruction From
- Must use hotel specific reservation request form
- Email your completed reservation request form to: Kingston.reservations@hilton.com
- All Rooming lists must be submitted and received by Sunday, January 5, 2025
Cancellation Fee Penalty:
- Please note this hotel has a cancellation fee penalty for one night’s room rate, resort fees, and applicable taxes and fees. To avoid cancellation penalty, please cancel BY Sunday, January 5, 2025. If cancelled by Sunday, January 5, 2025, a FULL REFUND/DEPOSIT will be returned. If cancelled ON OR AFTER Sunday, January 6, 2025, there will be NO REFUND and DEPOSIT is NONREFUNDABLE.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge of $75.00 plus applicable hotel occupation tax and other applicable fees. (Example: You book 4-nights but only stay for 3-nights.) To avoid an early check-out/departure fee, please make any changes to panned length of stay BEFORE or AT check-in
Hilton Myrtle Beach Resort : Royale Palms
10000 Beach Club Drive Myrtle Beach, SC 29572
Main Phone: 843-449-5000
*Room rate: 1-King Bed (max – 2 people): $127.00 plus 12% taxes, $15.00 resort fee, and other applicable fees | 2-Bedroom Condo (max – 6 people): $221.00 plus 12% taxes, $15.00 resort fee, and other applicable fees | 3-Bedroom Condo (max – 8 people): $248.00 plus 12% taxes, $15.00 resort fee, and other applicable fees
- (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Sunday, January 5, 2025
- Guarantee policy: first night deposit is required to hold reservations and will be processed 2-weeks PRIOR to arrival
- Cancellation policy: Sunday, January 5, 2025
- Rooming List Deadline: Sunday, January 5, 2025
-
Parking: Self – complimentary Valet - $20.00 - Breakfast is not included
Booking Instructions and Details: (EMAIL RESERVATION REQUEST SUBMISSION ONLY - NO PHONE REQUESTS ACCEPTED)
- Review and complete the reservation request form. To access, please click here: Reservation Instruction From
- Must use hotel specific reservation request form
- Email your completed reservation request form to: Kingston.reservations@hilton.com
- All Rooming lists must be submitted and received by Sunday, January 5, 2025
Cancellation Fee Penalty:
- Please note this hotel has a cancellation fee penalty for one night’s room rate, resort fees, and applicable taxes and fees. To avoid cancellation penalty, please cancel BY Sunday, January 5, 2025. If cancelled by Sunday, January 5, 2025, a FULL REFUND/DEPOSIT will be returned. If cancelled ON OR AFTER Sunday, January 6, 2025, there will be NO REFUND and DEPOSIT is NONREFUNDABLE.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge of $75.00 plus applicable hotel occupation tax and other applicable fees. (Example: You book 4-nights but only stay for 3-nights.) To avoid an early check-out/departure fee, please make any changes to panned length of stay BEFORE or AT check-in
Tennessee
Gaylord Opryland Resort and Convention Center (Convention Site)
2800 Opryland Drive Nashville, TN 37214
Main Phone: 615-889-1000
Elementary - Room Reservation Status: Processing Reservations
Gaylord Opryland Resort and Convention Center (Convention Site)
2800 Opryland Drive Nashville, TN 37214
Main Phone: 615-889-1000
Room Rate: $169.00 plus $20.00 resort fee, taxes and other applicable fees rates may increase based on occupancy
Notes:
- Cut-off date: Friday, October 18, 2024.
- Cancellation Policy: Friday, November 1, 2024
-
Parking: Self parking - $37.00 plus tax per night per vehichle Valet - Daily $50.00 plus tax per night per vehicle Bus parking in Lot E is complimentary - Parking must be paid for in advanced; *KEYS WILL NOT BE RELEASED UNTIL PARKING HAS BEEN PAID FOR IN ADVANCE
- Breakfast is not included.
Booking Instructions and Details: (EMAIL ROOMING LIST SUBMISSION ONLY - NO PHONE REQUESTS ACCEPTED)
Room Reservation Status Update: The Gaylord Opryland is currently processing room reservations submitted in the date and order received. Please be aware that this is a manual process and sales is working as quickly as possible to process submissions received. Once processed, Attendees/Sponsors will be provided with a pre-invoice and confirmation numbers.
- Review reservation form. To access, please click here: Reservation Instruction From
- Reservation form must be reviewed, signed, and submitted. before rooming list reservations will be accepted.
- Complete rooming list form. To access, please download form: Rooming List Reservation Form
- INCOMPLETE FORMS WILL BE HELD UNTIL ALL INFORMATION IS PROVIDED.
- Please allow a minimum of 14 business days for processing and return with pre-invoice.
- Submit your fully completed reservation form AND rooming list to: nrehberg@gaylordhotels.com.
- Must use hotel specific rooming form.
Cancellation and Change Fee Penalty: Deadline: Friday, November 1, 2024
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate, resort fees, and applicable taxes and fees for any cancellations AFTER Friday, November 1, 2024. To avoid cancellation penalty, please cancel **BY Friday, November 1, 2024. Any no-shows will also be charged one night’s room and tax. Changes WILL NOT be accepted AFTER the deadline date. All cancellations and charges must be submitted via email to: nrehberg@gaylordhotels.com.
Billing Instructions:
- Payment must be received and on property no later than 21 days PRIOR to arrival date; when sending in payment, please make sure your pre-paymetn is tracked vai certified mail or via FedEx. *NO KEYS WILL BE GIVEN OUT ON CHECK_IN DATE UNTIL FULL PAYMENT HAS BEEN RECEIVED
- **Full payment due 10 days PRIOR to arrival
Junior
Gaylord Opryland Resort and Convention Center (Convention Site)
2800 Opryland Drive Nashville, TN 37214
Main Phone: 615-889-1000
Room Rate: $169.00 plus $20.00 resort fee, taxes and other applicable fees rates may increase based on occupancy
Notes:
- Cut-off date: Friday, October 18, 2024.
- Cancellation Policy: Friday, November 1, 2024
-
Parking: Self parking - $37.00 plus tax per night per vehichle Valet - Daily $50.00 plus tax per night per vehicle Bus parking in Lot E is complimentary - Parking must be paid for in advanced; *KEYS WILL NOT BE RELEASED UNTIL PARKING HAS BEEN PAID FOR IN ADVANCE
- Breakfast is not included.
Booking Instructions and Details: (EMAIL ROOMING LIST SUBMISSION ONLY - NO PHONE REQUESTS ACCEPTED)
- Review reservation form. To access, please click here: Reservation Instruction From
- Reservation form must be reviewed, signed, and submitted. before rooming list reservations will be accepted.
- Complete rooming list form. To access, please click here: Rooming List Reservation Form
- *INCOMPLETE FORMS WILL BE HELD UNTIL ALL INFORMATION IS PROVIDED.
- Please allow a minimum of 14 business days for processing and return with pre-invoice.
- Submit your fully completed reservation form AND rooming list to: tammy.smotherman@gaylordhotels.com.
- Must use hotel specific rooming form.
Cancellation and Change Fee Penalty: Deadline: Friday, November 1, 2024
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate, resort fees, and applicable taxes and fees for any cancellations AFTER Friday, November 1, 2024. To avoid cancellation penalty, please cancel **BY Friday, November 1, 2024. Any no-shows will also be charged one night’s room and tax. Changes WILL NOT be accepted AFTER the deadline date. All cancellations and charges must be submitted via email to: tammy.smotherman@gaylordhotels.com.
Billing Instructions:
- Payment must be received and on property no later than 21 days PRIOR to arrival date; when sending in payment, please make sure your pre-paymetn is tracked vai certified mail or via FedEx. *NO KEYS WILL BE GIVEN OUT ON CHECK_IN DATE UNTIL FULL PAYMENT HAS BEEN RECEIVED
- **Full payment due 10 days PRIOR to arrival
Senior
Gaylord Opryland Resort and Convention Center (Convention Site)
2800 Opryland Drive Nashville, TN 37214
Main Phone: 615-889-1000
Room Rate: $169.00 plus $20.00 resort fee, taxes and other applicable fees rates may increase based on occupancy
Notes:
- Cut-off date: Friday, October 18, 2024.
- Cancellation Policy: Friday, November 1, 2024
-
Parking: Self parking - $37.00 plus tax per night per vehichle Valet - Daily $50.00 plus tax per night per vehicle Bus parking in Lot E is complimentary - Parking must be paid for in advanced; *KEYS WILL NOT BE RELEASED UNTIL PARKING HAS BEEN PAID FOR IN ADVANCE
- Breakfast is not included.
Booking Instructions and Details: (EMAIL ROOMING LIST SUBMISSION ONLY - NO PHONE REQUESTS ACCEPTED)
- Review reservation form. To access, please click here: Reservation Instruction From
- Reservation form must be reviewed, signed, and submitted. before rooming list reservations will be accepted.
- Complete rooming list form. To access, please click here: Rooming List Reservation Form
- *INCOMPLETE FORMS WILL BE HELD UNTIL ALL INFORMATION IS PROVIDED.
- Please allow a minimum of 14 business days for processing and return with pre-invoice.
- Submit your fully completed reservation form AND rooming list to: crystal.farris@gaylordhotels.com.
- Must use hotel specific rooming form.
Cancellation and Change Fee Penalty: Deadline: Friday, November 1, 2024
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate, resort fees, and applicable taxes and fees for any cancellations AFTER Friday, November 1, 2024. To avoid cancellation penalty, please cancel **BY Friday, November 1, 2024. Any no-shows will also be charged one night’s room and tax. Changes WILL NOT be accepted AFTER the deadline date. All cancellations and charges must be submitted via email to: crystal.farris@gaylordhotels.com.
Billing Instructions:
- Payment must be received and on property no later than 21 days PRIOR to arrival date; when sending in payment, please make sure your pre-paymetn is tracked vai certified mail or via FedEx. *NO KEYS WILL BE GIVEN OUT ON CHECK_IN DATE UNTIL FULL PAYMENT HAS BEEN RECEIVED
- **Full payment due 10 days PRIOR to arrival
Texas
Gaylord Texan Resort and Convention Center (Convention Site)
1501 Gaylord Trail Grapevine, TX 76051
Main Phone: 817-778-1000
Elementary and Junior
Gaylord Texan Resort and Convetion Center (Convention Site)
1501 Gaylord Trail Grapevine, TX 76051
Main Phone: 817-778-1000
Room Rate: $196.00 plus taxes and applicable fees (flat rate occupancy for single/double/triple/quad)
Room Rate of $196.00 is inclusive of $20.00 resort fee
- Resort includes:
- Wired and wireless high-speek internet access
- Fitness center and resort pools access
- Two bottles of water a day in guestroom
- Discounted individual tranporation service, City of Graphevine Shuttle
- Local (817) phone calls and local long distance phone calls
- Domestic long distance phone calls
Notes:
- Cut-off date: Monday, January 27, 2025.
- Guarantee policy: credit card is required to complete reservation
- Cancellation Policy: 5 Days (120 hours) BEFORE arrival date.
- Breakfast is not included.
Booking Instructions and Details:
- To make reserervations, utilize the hotel booking link: Click here for booking link. (Must use hotel specific booking link to receive discounted Beta Rate)
- Submit complete rooming list to: Mischelle Garrett at Mischelle.Garrett@gaylordhotels.com.
- Submiting a rooming list does not count as a reservation. Attendees must utilieze the hotel specific booking link to make reservations.
- To access, please download the from here: Reservation Form
Cancellation Fee Penalty:
- Please note this hotel has a cancellation fee penalty for one night’s room rate, resort fees, and applicable taxes and fees. To avoid cancellation penalty, please cancel 5 days (120 hours) PRIOR to arrival date.
Billing Instructions
- School check payment must be received and on property no later than 21 days PRIOR to arrival date
- Full payment due 10 days PRIOR to arrival
Senior
Gaylord Texan Resort and Convetion Center (Convention Site)
1501 Gaylord Trail Grapevine, TX 76051
Main Phone: 817-778-1000
Room Rate: $196.00 plus taxes and applicable fees (flat rate occupancy for single/double/triple/quad)
Room Rate of $196.00 is inclusive of $20.00 resort fee
- Resort includes:
- Wired and wireless high-speek internet access
- Fitness center and resort pools access
- Two bottles of water a day in guestroom
- Discounted individual tranporation service, City of Graphevine Shuttle
- Local (817) phone calls and local long distance phone calls
- Domestic long distance phone calls
Notes:
- Cut-off date: Monday, January 27, 2025.
- Cancellation Policy: 5 Days (120 hours) BEFORE arrival date.
- Breakfast is not included.
Booking Instructions and Details:
- To make reserervations, utilize the hotel booking link: Click here for booking link. (Must use hotel specific booking link to receive discounted Beta Rate)
- Submit complete rooming list to: Mischelle Garrett at Mischelle.Garrett@gaylordhotels.com.
- Submiting a rooming list does not count as a reservation. Attendees must utilieze the hotel specific booking link to make reservations.
- To access, please download the from here: Reservation Form
Cancellation Fee Penalty:
- Please note this hotel has a cancellation fee penalty for one night’s room rate, resort fees, and applicable taxes and fees. To avoid cancellation penalty, please cancel 5 days (120 hours) PRIOR to arrival date.
Billing Instructions
- School check payment must be received and on property no later than 21 days PRIOR to arrival date
- Full payment due 10 days PRIOR to arrival
Virginia
Hampton Roads Convention Center (Convention Site)
1610 Coliseum Drive Hampton, VA 23666
Main Phone: 757-315-1612
Elementary and Junior
Embassy Suites Hampton Convention Center
1700 Coliseum Drive Hampton, VA 23666
Main Phone: 757-827-8200
Room Rate: $150.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Sunday, January 5, 2025
- Guarantee policy: credit card is required to complete reservation
- Cancellation fee: reach out to the hotel for additional information
- Parking: $10.00 – self parking
- Breakfast is included
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Courtyard Hampton Coliseum Central
1917 Coliseum Drive Hampton, VA 23666
Main Phone: 757-838-6387
Room Rate: $129.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Sunday, January 5, 2025
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days BEFORE arrival date
- Parking: complimentary
- Breakfast is not included
Booking Instructions and Details: (BOOKING LINK)
- Booking restriction, a maximum of 3 reservations can be booked per session. To make more than 3, repeat the process until the desired number of rooms are booked
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Holiday Inn Express Hampton Coliseum Central
1813 West Mercury Blvd. Hampton, VA 23666
Main Phone: 757-838-8484
Room Rate: $149.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Sunday, January 5, 2025
- Cancellation policy: 3 working days BEFORE arrival date
- Guarantee policy: credit card is required to complete reservation
- Parking: complimentary parking is available.
- Breakfast is included.
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Hyatt Place Hampton Convention Center
1905 Coliseum Drive Hampton, VA 23666
Main Phone: 757-788-8400
Room Rate: $159.00 plus taxes and other applicable fees. (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Sunday, January 5, 2025
- Cancellation policy: 3 (72-hours) PRIOR to arrival date
- Guarantee policy: credit card is required to complete reservation.
- Parking: complimentary
- Breakfast is included
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge of $100.00 plus applicable hotel occupation tax and other applicable fees. (Example: You book 4-nights but only stay for 3-nights.) To avoid an early check-out/departure fee, please make any changes to panned length of stay BEFORE or AT check-in
SpringHill Suites by Marriott Hampton
1997 Power Plant Pkwy. Hampton, VA 23666
Main Phone: 757-310-6333
Room Rate: $127.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Saturday, January 4, 2025
- Cancellation policy: 3 days (72-hours) PRIOR to arrival date
- Guarantee policy: credit card is required to complete reservation.
- Parking: $5.12 - daily
- Breakfast is included
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Book reservation using link. To access booking web page, please click here: [**Click to Book(https://www.marriott.com/event-reservations/reservation-link.mi?id=1722626337335&key=GRP&app=resvlink)
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Hilton Garden Inn Hampton Coliseum Central
1999 Power Plant Parkway Hampton, VA 23666
Main Phone: 757-310-6323
Room Rate: $159.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, January 6, 2025
- Cancellation policy: 3 working days BEFORE arrival date
- Guarantee policy: credit card is required to complete reservation
- Breakfast is not included; a voucher will be provded for breakfast buffet only
- Parking: $5.12 per night
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Senior
Embassy Suites Hampton Convention Center
1700 Coliseum Drive Hampton, VA 23666
Main Phone: 757-827-8200
Room Rate: $150.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Sunday, January 5, 2025
- Guarantee policy: credit card is required to complete reservation
- Cancellation fee: reach out to the hotel for additional information
- Parking: $10.00 – self parking
- Breakfast is included
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Courtyard Hampton Coliseum Central
1917 Coliseum Drive Hampton, VA 23666
Main Phone: 757-838-6387
Room Rate: $129.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Sunday, January 5, 2025
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 days (72-hours) BEFORE arrival date
- Parking: complimentary
- Breakfast is not included
Booking Instructions and Details: (BOOKING LINK)
- Booking restriction, a maximum of 3 reservations can be booked per session. To make more than 3, repeat the process until the desired number of rooms are booked
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation Fee Penalty:
- Please note this hotel has a cancellation fee penalty for one night’s room rate and applicable taxes and fees. To avoid cancellation penalty, please cancel 3 days PRIOR to arrival.
Holiday Inn Express Hampton Coliseum Central
1813 West Mercury Blvd. Hampton, VA 23666
Main Phone: 757-838-8484
Room Rate: $149.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Sunday, January 5, 2025
- Cancellation policy: reach out to hotel for additional information
- Guarantee policy: credit card is required to complete reservation
- Parking: complimentary parking is available.
- Breakfast is included.
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Hyatt Place Hampton Convention Center
1905 Coliseum Drive Hampton, VA 23666
Main Phone: 757-788-8400
Room Rate: $159.00 plus taxes and other applicable fees. (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Sunday, January 5, 2025
- Cancellation policy: 3 (72-hours) PRIOR to arrival date
- Guarantee policy: credit card is required to complete reservation.
- Parking: complimentary
- Breakfast is included
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Early Departure Fee/Charge:
- Please note this hotel has an early departure penalty charge of $100.00 plus applicable hotel occupation tax and other applicable fees. (Example: You book 4-nights but only stay for 3-nights.) To avoid an early check-out/departure fee, please make any changes to panned length of stay BEFORE or AT check-in
SpringHill Suites by Marriott Hampton
1997 Power Plant Pkwy. Hampton, VA 23666
Main Phone: 757-310-6333
Room Rate: $127.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Saturday, January 4, 2025
- Cancellation policy: 3 days (72-hours) PRIOR to arrival date
- Guarantee policy: credit card is required to complete reservation.
- Parking: $5.12 - daily
- Breakfast is included
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Book reservation using link. To access booking web page, please click here: [**Click to Book(https://www.marriott.com/event-reservations/reservation-link.mi?id=1722626337335&key=GRP&app=resvlink)
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Hilton Garden Inn Hampton Coliseum Central
1999 Power Plant Parkway Hampton, VA 23666
Main Phone: 757-310-6323
Room Rate: $159.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, January 6, 2025
- Cancellation policy: 3 working days BEFORE arrival date
- Guarantee policy: credit card is required to complete reservation
- Breakfast is not included; a voucher will be provded for breakfast buffet only
- Parking: $5.12 per night
Booking Instructions and Details: (BOOKING LINK)
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
West Virginia
Charleston Civic Center (Charleston Coliseum and Convention Center) (Convention Site)
200 Civic Center Drive Charleston, WV 25301
Main Phone: 304-345-1500
Elementary and Junior
Courtyard Charleston Downtown/Civic Center - Hotel Still Accepting Reservations
100 Kanawha Boulevard E Charleston, WV 25301
Main Phone: 304-344-5777 or 304-344-5888
Room Rate: $159.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Saturday, October 5, 2025 - Hotel Still Accepting Reservations
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: is not included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Embassy Suites by Hilton Charleston
300 Court Street Charleston, WV 25301
Main Phone: 304-347-8700
Room Rate: $159.00 plus taxes and other applicable fees rates may increase based on occupancy
Notes:
- Cut-off date: Sunday, October 6, 2024
- Cancellation Policy: 11:59 PM local hotel time 3 days (72-hours) BEFORE arrival.
- Guarantee policy: credit card is required to complete reservation
- Parking: $15.00 per day
- Breakfast is included
Booking Instructions and Details:
- Review reservation form. To access, please click here: Reservation Instruction Form
- Book reservation using link. To access booking web page, please click here: Click to Book
Holiday Inn Express Charleston - Civic Center
100 Civic Center Drive Charleston, WV 25301
Main Phone: 304-345-0600
Room Rate: $143.00 plus taxes and other applicable fees. rates may increase based on occupancy
Notes:
- Cut-off date: Tuesday, October 8, 2024
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 6:00 PM day BEFORE arrival to avoid cancellation penalty
- Parking: complimentary
- Breakfast is included
Booking Instructions and Details: (USE BOOKING LINK AND CALL HOTEL AFTER BOOKING
- Book reservation using link. To access booking web page, please click here: Click to Book
- Please contact the hotel after booking your reservations to finalize billing and rooming assignment details by phone - 304-345-0600 OR email - Holly Wills at HWills@shanercorp.com
Cancellation Fee Penalty:
Please note this hotel has a cancellation fee penalty for one night’s room rate and applicable taxes and fees. To avoid cancellation penalty, please cancel by 6:00 PM the day BEFORE arrival.
Hampton Inn Charleston Downtown
1 Virginia Street West Charleston, WV 25302
Main Phone: 304-343-9300
Room Rate: $164.00 plus taxes and other applicable fees. (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, October 7, 2024
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
- Parking: complimentary
Booking Instructions and Details: USE BOOKING LINK
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Senior
Courtyard Charleston Downtown/Civic Center - Hotel Still Accepting Reservations
100 Kanawha Boulevard E Charleston, WV 25301
Main Phone: 304-344-5777 or 304-344-5888
Room Rate: $159.00 plus taxes and other applicable fees (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Saturday, October 5, 2025 - Hotel Still Accepting Reservations
- Guarantee policy: credit card is required to complete reservation (credit cards will not be charged prior to arrival)
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: is not included
- Parking: complimentary
Booking Instructions and Details: (BOOKING LINK)
- Please note that you can only book up to 3-reservations at one time. If you are needing more than 3 reservations, continue to book 3 reservations at a time until you have reached the desired number of rooms.
- Use the booking link to make reservations. To access booking site, please click here: Click to Book.
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.
Embassy Suites by Hilton Charleston
300 Court Street Charleston, WV 25301
Main Phone: 304-347-8700
Room Rate: $159.00 plus taxes and other applicable fees rates may increase based on occupancy
Notes:
- Cut-off date: Sunday, October 6, 2024
- Cancellation Policy: 11:59 PM local hotel time 3 days (72-hours) BEFORE arrival.
- Guarantee policy: credit card is required to complete reservation
- Parking: $15.00 per day
- Breakfast is included
Booking Instructions and Details:
- Review reservation form. To access, please click here: Reservation Instruction Form
- Book reservation using link. To access booking web page, please click here: Click to Book
Holiday Inn Express Charleston - Civic Center
100 Civic Center Drive Charleston, WV 25301
Main Phone: 304-345-0600
Room Rate: $143.00 plus taxes and other applicable fees. rates may increase based on occupancy
Notes:
- Cut-off date: Tuesday, October 8, 2024
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 6:00 PM day BEFORE arrival to avoid cancellation penalty
- Parking: complimentary
- Breakfast is included
Booking Instructions and Details: (USE BOOKING LINK AND CALL HOTEL AFTER BOOKING
- Book reservation using link. To access booking web page, please click here: Click to Book
- Please contact the hotel after booking your reservations to finalize billing and rooming assignment details by phone - 304-345-0600 OR email - Holly Wills at HWills@shanercorp.com
Cancellation Fee Penalty:
- Please note this hotel has a cancellation fee penalty for one night’s room rate and applicable taxes and fees. To avoid cancellation penalty, please cancel by 6:00 PM the day BEFORE arrival.
Hampton Inn Charleston Downtown
1 Virginia Street West Charleston, WV 25302
Main Phone: 304-343-9300
Room Rate: $164.00 plus taxes and other applicable fees. (flat rate occupancy for single/double/triple/quad)
Notes:
- Cut-off date: Monday, October 7, 2024
- Guarantee policy: credit card is required to complete reservation
- Cancellation policy: 3 working days PRIOR to arrival
- Breakfast: complimentary
- Parking: complimentary
Booking Instructions and Details: USE BOOKING LINK
- Book reservation using link. To access booking web page, please click here: Click to Book
Cancellation and Change Fee Penalty: Deadline: 3 working days PRIOR to arrival
- Please note this hotel has a cancellation and change fee penalty of one night’s room rate and applicable taxes and fees for any cancellations made WITHIN 3 working days PRIOR to arrival To avoid cancellation penalty, please cancel and/or make any changes 3 working days BEFORE your arrival.